Payroll Administrator – UKG PRO (Perm, FT, Day)

Burnbrae Farms•Mississauga, ON

1d•CA$67,800 - CA$78,000•Hybrid

About The Position

The Payroll Administrator is responsible for the accurate, timely, and compliant processing of payroll while providing day-to-day support to a small payroll team. This role processes and oversees end-to-end payroll processing, statutory filings, reconciliations, audits, and year-end activities, while acting as a subject-matter expert for payroll legislation, system configuration, and process improvement.

Requirements

Minimum of 2+ years of extensive Canadian full-cycle payroll processing experience, including hourly, salaried employees and unionized employees.
Minimum of 2+ years of hands-on experience with major payroll systems with UKG Pro.
Deep knowledge of Canadian payroll legislation (federal and provincial), statutory requirements, and compliance obligations.
Proven expertise in statutory remittances and year-end activities, including T4/T4A preparation, reconciliation, and submission.
Experience in supporting payroll staff, including training and workload planning.
Strong analytical skills, including variance analysis, reconciliations, and identifying payroll discrepancies.
Demonstrated process improvement mindset, with experience enhancing payroll procedures, controls, and system workflows.
High attention to detail, strong problem-solving ability, and comfort managing multiple deadlines in a fast-paced environment.
Minimum 5 years of progressive payroll experience, including end-to-end payroll processing.
Prior experience leading or mentoring payroll staff.
Strong working knowledge of Canadian payroll legislation and statutory requirements.
Hands-on experience with a major payroll system (UKG Pro, ADP Ceridian).
PCP designation completed or in progress

Responsibilities

Manage and process full-cycle payrolls on a bi-weekly basis for salaried and hourly employees, ensuring accuracy, timeliness, and compliance with all legislative requirements.
Oversee statutory remittances and filings, including income tax, CPP, EI, garnishments, and other mandatory deductions.
Coordinate and complete year-end payroll activities, including T4/T4A preparation, reconciliation, and submission.
Ensure payroll practices comply with federal and provincial legislation, internal policies, and audit requirements.
Review payroll reports, variance analyses, and reconciliations to identify and resolve discrepancies.
Provide support to a team of two Payroll Administrators.
Review team payroll work for accuracy and completeness and provide corrective guidance as needed.
Support training, cross-training, and ongoing development of payroll staff.
Assist with workload planning, prioritization, and coverage to ensure continuity of payroll operations.
Partner with HR, Finance, and HRIS Systems to support system enhancements, upgrades, and payroll-related projects.
Develop, document, and maintain payroll procedures and internal controls.
Identify opportunities to streamline payroll processes, improve efficiency, and enhance controls.
Serve as an escalation point for complex payroll inquiries, including retroactive adjustments, terminations, leaves, and special payments.
Provide clear guidance to employees and managers on payroll policies, pay statements, deductions, and statutory requirements.
Collaborate closely with Finance on payroll reconciliations, accruals, and reporting.