Payroll Administrator

Notch Mechanical Constructors•Chicopee, MA

36d

About The Position

The Payroll Administrator will play a vital role in the financial integrity of the company and its employees. They will be responsible for the timely and accurate processing of the company's payroll for both hourly and salaried employees. This role requires exceptional attention to detail, a solid understanding of payroll laws and regulations, adherence to company policy, and the ability to maintain confidentiality. The administrator will work closely with the Human Resource and Finance department managers to ensure accurate payroll operations. When payroll is complete for the week, this employee will help support the accounts payable department to process other employee related benefit items as well as serve as back up for the accounts payable clerk.

Requirements

BS degree in Accounting, Finance, or related field or equivalent experience required
Minimum 5 years of experience in payroll and accounts payable.
Proficient in accounting software and MS Office Suite.
Knowledge of payroll tax regulations and compliance requirements.
Required to stand, or walk, or sit, talk, and hear for extended periods.
Ability to operate a keyboard, telephone, and other standard office equipment.
Occasionally lifts to 10 lbs.

Nice To Haves

Construction industry experience preferred.

Responsibilities

Verify weekly time records from various departments both digitally and hard copy.
Verify employee work data, ensuring precise coding for several types of work, locations, and cost centers.
Validate and cross-reference payroll records before processing, escalating discrepancies, as necessary.
Integrate company policies from the Employee Handbook into payroll procedures.
Update and maintain employee records, including tax withholdings and various deductions.
Manage employee benefit deductions, including reconciliation with benefit vendor statements.
Generate and distribute electronic pay slips, and produce physical checks as needed.
Prepare requisite payroll reports and tax submissions.
Collect and process Employee Reimbursement Benefits ensuring proper documentation is accompanied and available balances are updated.
Collect corporate credit card receipts ensuring all approvals are obtained and process receipts to the correct general ledger accounts and, when applicable, allocate costs to specific projects.
Maintain organized and complete records from which others to easily pull necessary data.
Assess and manage sales tax liabilities on credit card receipts and Employee Reimbursement requests.
Prepare and execute timely ACH payments for Employee Reimbursements
Prepare reconciliation and payment info for Accounting Supervisor to make credit card payments.
Serve as back up for additional AP functions including collecting, routing for approval, entering invoices into accounting system.
Resolve employee queries effectively and courteously.
Contribute to financial reporting and analytics for various departments.
Function as primary facilitator for employee payroll and benefit deductions.
Compliance with accounting policies, procedures, and best practices.
Strong organizational skills with a focus on accuracy and timeliness.
Excellent interdepartmental communication and conflict resolution skills.
Initiative to suggest process improvements to supervisors.
Ability to comprehend and execute complex instructions and seek clarification when needed.
Effective problem-solving capabilities.
Skill in prioritizing tasks based on urgency and impact.
Professional demeanor and ethical conduct always.