Payroll Administrative Assistant

Cameo Consulting Group•Austin, TX

20d•Hybrid

About The Position

Cameo Consulting Group, LLC a management consulting practice based out of Alexandria, VA, is seeking a qualified and available Payroll Assistant to support a prospective Federal client, the Department of Veterans Affairs. The position is full-time, long-term, and available upon contract award. Scope: The purpose of this contract is to provide payment and payment resolution services in support of FSC and its customers. The contractor shall provide administrative and payment support services in support of FSC’s payment and payment resolution environment as described herein. Contractor personnel will be required to input payments and perform payment adjustment/exceptions actions in the Financial Management System (FMS), Integrated Financial Acquisitions Management System (I, FAMS), Invoice Payment Processing System (IPPS), and Business Activity Monitoring System BAM) in accordance with FSC Standard Operating Procedures (SOP). The contractor shall provide personnel working remotely or on-site (see 3.2 Place of Performance, below) in support of FSC’s payment and payment resolution services. The contractor shall provide all the resources necessary to accomplish the requirements described in this PWS.

Requirements

Possess subject matter knowledge and judgement to independently complete tasks that vary in nature and sequence.
Have a high school diploma or its equivalent with 2+ years of experience in a related area and be able to perform basic Accounting Technician functions.
The Contractor shall be expected, at minimum, to process approximately 500K Payment transactions annually.
Estimated Monthly Level of Effort: 2,460 hours of Accounting Clerk III support.

Responsibilities

Review submitted vendor invoices for accuracy and completeness.
Processing shall be performed in accordance with Prompt Payment Act (PPA) VA guidelines, policies, and established accounting practices and procedures.
Catalog and prioritize invoices and documents into the appropriate work lists and electronic content libraries based on invoice data and processing requirements.
Enter invoice and vendor information into VA FSC Financial Management Systems.
Compute, prepare, and review financial transaction data before submitting for manual and automated payments.
Analyze FSC Systems, invoices and transaction data for duplicate input based on established policies and procedures to render appropriate course of action to resolve invoice duplication issues.
Possess subject matter knowledge and judgement to independently complete assignments consisting of numerous steps that vary in nature and sequence.
Analyze invoices or payment vouchers to substantiate form of payment.
Use purchase order provided and contract provisions to validate certifications, price agreements and potential discounts or penalties based on information provided on invoices.
Analyze and validate rejected electronic invoice inputting corrective transactions into IPPS, FMS, and iFAMS.
Review fax, mail in or electronic invoices for Tungsten and Electronic Data Interchange (EDI) electronic invoice processing systems automation compliance.
Analyze and review FMS and iFAMS Obligations and FSC systems to answer vendor and station claims/inquiries taking appropriate adjustment actions in accordance with VA and FSC policies and directives.
Analyze reasons and resolve variances in amounts between invoice and receiving report (e.g. cost, quantity, vendor identification (VID)) processing payment rejects from the FMS reject table to ensure appropriate funding is obligated.
Analyze transactions and substantiate other reasons for payment rejects and take appropriate action in accordance with VA and FSC policies and directives.
Prepare Bills of Collections for erroneous payments to collect funds due the Government performing follow-up and oversight actions in accordance with VA and FSC policies and directives.
Process vendor offset transaction in FMS and iFAMS as required.
Forward receivable to the U.S. Treasury for offset as required.
Resolve payment and vendor inquiries submitted by field facility personnel including expenditure transfers, requests for payment expedition, purchase order number changes, and changes to acceptance dates.
Communicate directly with station accounting and fiscal personnel to resolve payment issues and requests for changes.