Payroll Administrative Assistant

HSH•Carmel-by-the-Sea, CA

2d•$25 - $27•Onsite

About The Position

Working alongside the amazing team at The Quail, we are seeking a Payroll Administrative Assistant to support our Accounting and HR departments. In this position, you will work for a highly prestigious hotel located in sunny Carmel Valley, California. You will learn and grow within a strong hospitality operation and acquire exceptional medical benefits, employee discounts on lodging, golf, and dining services.

Requirements

High school diploma required
Strong numerical aptitude and accuracy in data entry to prevent payroll errors.
Proficiency in Microsoft Office, Payroll systems and database software.
Effective written and verbal communication skills for interacting with employees and management.

Nice To Haves

associate or bachelor’s degree in accounting, finance, or related field preferred
Prior experience in payroll, accounting, or administrative support is highly desirable.

Responsibilities

Collect and verify employee timesheets, calculate wages, deductions, and overtime, and prepare paychecks or direct deposits on a bi-weekly basis.
Maintain and update employee payroll records, including new hires, terminations, pay rate changes, and leave balances.
Ensure payroll operations comply with federal, state, and local labor laws, tax regulations, and company policies.
Assist in preparing payroll reports, income statements, and supporting documentation for audits.
Respond to payroll-related inquiries, resolve discrepancies, and provide guidance on deductions, benefits, and pay issues.
Enter payroll data into software systems, troubleshoot issues, and assist in implementing or updating payroll software.
Work closely with HR and finance teams to ensure accurate employee information and smooth payroll operations.