Payroll/Accounts Payable Specialist

CHRYSALIS CENTER INC•Hartford, CT

1d•Onsite

About The Position

The Accounts Payable/Payroll Specialist has the primary responsibility of preparing the bi-weekly payroll for the Agency, as well as perform a variety of general accounting support functions, with an emphasis on the timely payment of any invoices the Agency may have. The holder of this position is to work with the Staff Accountant in the credit card process, including receipts, and distribution of cards and authorizations. Additionally, the Accounts Payable/Payroll Specialist is tasked with supporting Human Resources as related to employee benefits, new hires, FMLA tracking, and terminations. The Accounts Payable/Payroll Specialist provides support to the Controller and Chief Finance Officer.

Requirements

Bachelor’s degree preferred with five or more year’s progressive payroll accounting experience.
Intermediate to advanced computer proficiency.
Thorough understanding of Generally Accepted Accounting Principles (GAAP).
Ability to perform mathematical computations, analyze data and exhibit strong problem-solving skills.
Ability to work independently and prioritize tasks in a deadline driven environment.
Maintains a thorough knowledge and understanding of agency and department policies and procedures; displays high level of confidentiality with all financial information and agency matters.
Demonstrates current computer skills with proficiency in the use of multiple software packages inclusive of all Microsoft Office Programs.
Possesses other general administrative skills inclusive of filing capabilities and effective use of routine office equipment.
Demonstrates excellent communication, interpersonal and leadership skills, including professional demeanor and positive, service-oriented attitude toward all internal and external customers.
Demonstrates ability to adhere to strict Confidentiality and HIPAA Guidelines.
Effectively manages multiple projects simultaneously; meets related deadlines.
Possess strong time management skills and high work ethics.

Nice To Haves

Paycom MIP Fund Accounting software system knowledge preferred.

Responsibilities

Review, prepare and correct employee timecards and work with supervisors to maintain accurate payroll records.
Maintain Paycom database for employee deductions and assign employees to supervisors as needed.
Process bi-weekly payroll and manual batches and adjustments in Paylocity.
Enter HSA batches into Paycom/MIP for payment to employees and reconcile payments to payroll.
Prepare and enter cash disbursements for 401k, 403b, 457b and Paylocity fees after each payroll period.
Prepare and upload payroll journal entry into Abila based on cost center allocations.
Process quarterly cash insurance incentive payments for staff.
Review and enter sick incentive payouts for admin staff each payroll and for union staff the first payroll of each year.
Prepare annual workers compensation audit.
Review and distribute W2 forms to staff.
Process and upload 1199 union dues payments monthly.
Maintain funder payroll analysis worksheet quarterly to support 8 month and annual reporting requirements.
Train new staff during orientation for Payroll, Credit Cards, Petty Cash, Check Requests and Mileage Reimbursement.
Audit insurance invoices monthly to ensure both accurate payroll deductions and insurance charges based on staff elections.
Support Finance Department with all other payroll and benefits administration as needed.
Compile and sort documents including invoices, check requests, vendor statements, and other financial matters; verify for accuracy and approvals prior to processing.
Weekly check and ACH payment processing for Chrysalis and CCREC.
Update and maintain through data entry into computerized accounting system all accounting transactions; reconcile variances and discrepancies.
Enter on-line payments and record cash disbursements monthly.
Communicate with utility companies to research sales tax charges and other issues.
Schedule maintenance services for CTS units.
Full vendor file maintenance including responding to inquiries, obtaining appropriate tax documentation, W-9’s, Certificates of Liability and ACH payment information.
Participate in annual audit preparation.
Participate in reporting requirements as directed.
Adheres to all Chrysalis Center, Inc.’s policies, procedures and standards at all times.
Performs other duties as assigned.