Payroll & Accounts Payable Specialist

Children's Habilitation Center•Harvey, IL

5d•Onsite

About The Position

The Payroll & Accounts Payable Specialist will be responsible for the accurate and timely processing of payroll and weekly accounts payable, while also providing accounting and administrative support to the Controller and CEO. This role requires someone who is highly organized, comfortable working with confidential information, attentive to detail, and able to manage multiple priorities and deadlines.

Requirements

5+ years of payroll and/or accounting experience.
Experience working with an automated payroll system.
Strong spreadsheet and reporting skills.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to investigate discrepancies and resolve problems.
Ability to work independently while also collaborating effectively with HR, leadership, employees, and vendors.
Ability to manage multiple priorities and meet critical deadlines.
Strong communication and interpersonal skills.
Ability to maintain confidentiality when handling sensitive employee and financial information.

Nice To Haves

Union payroll/reporting experience is a plus.
Healthcare or experience in a similarly regulated environment is preferred.

Responsibilities

Prepare, process, and review payroll for accuracy and timeliness.
Run payroll reports and perform audits to ensure accurate payroll processing.
Research and resolve payroll discrepancies.
Verify missed punches, absences, PTO, and other timekeeping adjustments.
Maintain employee vacation and sick leave accruals.
Respond to employee payroll questions and provide timely assistance.
Confirm new-hire payroll and compensation information is accurate.
Prepare quarterly and year-end employee and vendor tax reporting, including W-2s and 1099s.
Prepare payroll reports related to earnings, taxes, deductions, leave/disability, and non-taxable wages.
Prepare and submit union reporting and payments.
Assist the CEO and Controller with union audits.
Work with HR to coordinate payroll deductions related to health, dental, 401(k), and other employee benefits.
Process and record Accounts Payable on a weekly basis.
Review invoices and reconcile them to approved purchase orders.
Maintain accurate vendor and supplier accounts and spending information.
Prepare bank deposits.
Assist the Controller with budget preparation and other accounting projects.
Provide office and administrative support as needed, including phone and front-desk coverage.
Participate in workshops, seminars, and professional development opportunities as assigned.
Perform other duties and special projects as needed.