Payroll Accounting Supervisor

State of Virginia • Fairfax, VA

35d • Hybrid

About The Position

The Payroll Accounting Supervisor supervises a payroll accounting team to ensure efficient operations and compliance. The position oversees accuracy of over 70 liability account reconciliations and the timely resolution of outstanding reconciling differences essential for financial compliance. Additionally, this role manages quarterly filings for tax returns and unemployment reporting while serving as the primary liaison with the ADP service provider for effective communication and issue resolution.

Requirements

• Bachelor's degree in accounting, finance, or business administration, or equivalent combination of education and experience;
• Demonstrated experience (typically 3-5 years) in payroll related account reconciliations and supervisory experience (typically 1-2 years);
• Experience working with large amounts of payroll data using Excel and analyzing the data for discrepancies or errors;
• Knowledge of payroll best practices, accounting, working with the general ledger, account reconciliations, complex HR/Payroll systems, and calendar and fiscal year end reporting (W2s/1042s);
• Knowledge of federal and state payroll tax laws and regulations, familiarity with FLSA, overtime rules and wage garnishment laws, and an understanding of benefits deductions and retirement deductions; and
• Ability to work collaboratively with end users, internal and external departments providing clear and effective communication on policies and process requirements.

Nice To Haves

• Experience in payroll for a large, complex organization or higher education is preferred;
• Experience with multi-state and international taxation is a plus; and
• Workflow Optimization: Awareness of techniques to streamline operations, reduce waste, and maximize efficiency by proactively identifying opportunities for transformative improvements.

Responsibilities

• Ensures payroll reconciliations are completed by the prescribed internal deadlines and the deadlines set forth by the Department of Human Resource Management (DHRM). Works with accountants, benefits, and external departments to resolve any discrepancies monthly and before the end of the fiscal year;
• Files quarterly unemployment reports to Virginia Employment Commission (VEC), other state agencies, and the Department of Taxation by the prescribed deadlines;
• Works with the external vendor to balance and submit 941s, 941 amendments, state quarterly filing by the prescribed deadlines, and reconcile calendar year end 941s, 1042s to W2s. Acts as point of contact with the external vendor;
• Responsible for supervision of the Payroll Accounting team and all aspects of performance management including training, goal setting, monitoring and delivery of work efforts, and providing feedback through verbal updates and written performance reviews to the teams. Adheres to legal and university policies and procedures and undertakes disciplinary actions as needed; and
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 101-250 employees