Accounting & Payroll Clerk

Way Finders•Springfield, MA

5d•$22 - $25•Hybrid

About The Position

Accounting and Payroll Clerk Way Finders is a Top Workplaces for Nonprofit organization, named as an employer of choice because our employees said so! At Way Finders, we are passionately invested in lifting up the region’s people, places, and systems. Though our team performs a wide variety of functions, we are united by our shared mission: to build and advocate for a thriving region; to improve the stability and economic mobility of families and individuals; and to develop and manage a robust range of safe, affordable housing options. Interested in joining our team of dedicated professionals? Way Finders is currently seeking a full-time Accounting and Payroll Clerk. The Clerk assists with cash management activities, completes full-cycle payroll processing, and generally provides primary backup to the Accounting and Payroll Specialist on various tasks, including reporting. Benefits include: 20 days of accrued paid time-off in year one | 15+ holidays annually | Health, dental, and vision insurance options FROM DAY ONE | Educational assistance | Medical Reimbursement Account | Dependent Care Account | 403(b) retirement plan with employer match | Life insurance | Short-term and long-term disability insurance | Transportation benefits | Employee Assistance Program | Annual staff picnic! Wage starts between $21.50 and $24.75 per hour depending on equivalent qualifications. Interested applicants must submit a resume and cover letter; applications will be accepted until the position is filled. The candidate will work in a hybrid-remote manner after an initial training period, roughly 3 days/week onsite.

Requirements

2 years’ equivalent experience in an accounting or related role; a combination of experience plus an Associate degree may be a substitute
Demonstrated ability with Microsoft Office (especially Excel) and payroll processing software applications, and comfort learning new technologies
Working knowledge of automated accounting systems and database management, including the ability to generate reports
Ability to assess priorities, organize, and operate in a flexible manner while retaining a high level of attention-to-detail
Ability to work both independently and as a member of a team, with the capacity to communicate effectively with diverse individuals

Nice To Haves

Preference for professional experience in a nonprofit setting
Preference for payroll processing experience

Responsibilities

Assist with cash management activity for assigned departments/programs within the organization, including subsidiaries; act as backup cash activity manager for departments/programs and subsidiaries
Complete accurate and timely processing of payroll transactions including wages, benefits, garnishments, taxes, and other deductions, in collaboration with Human Resources
Coordinate and complete payroll functions and related activities in a timely and accurate manner, in collaboration with Human Resources, including required reporting and non-scheduled payrolls
Prepare and maintain accurate records and reports of payroll transactions
Ensure compliance with federal, state, and local payroll, wage, and hour laws, and best practices
Provide records and documentation to auditors as requested
Manage assigned accounts payable (A/P) functions, including invoice and voucher payments, pre-entry purchase reviews, reconciling variances, providing coding guidance to staff, new vendor setup, customer service liaising, and providing backup as the A/P platform administrator and trainer
Develop, prepare, maintain, and regularly reconcile accounting schedules/spreadsheets in support of general ledger (GL) amounts; prepare and post journal entries into the GL as assigned; proactively analyze GL activity and adjust as necessary
Assist with monthly, quarterly, and year-end closes; assist with 1099 processes and distribution; prepare ad hoc reporting as needed
Maintain petty cash fund, including accounting for all funds used and timely replenishment
Establish and maintain strong, collaborative relationships with staff (including across departments) to achieve goals
Proactively identify and inform leadership of any significant issues that may adversely affect the department and/or organization
Remain current on general accounting principles