Payroll & Accounting Specialist

ST ANNE INSTITUTE•Albany, NY

34d

About The Position

St. Anne Institute is looking for a full-time Payroll & Accounting Specialist to join our Business Office team! Typical hours for this role are Monday – Friday, 8am – 4pm. Associates or Bachelor’s Degree in Business Administration or Accounting preferred; 3 - 5 years experience processing payroll preferred. Strong knowledge of ADP and Kronos software preferred.

Nice To Haves

Associates or Bachelor’s Degree in Business Administration or Accounting preferred
3 - 5 years experience processing payroll preferred.
Strong knowledge of ADP and Kronos software preferred.

Responsibilities

Generate bi-weekly payroll in an accurate and timely manner.
Maintain records regarding employee benefit leave time and distribute monthly reports to supervisory staff.
Maintain all personnel and payroll files in good order.
Prepare vouchers for payroll, withholdings, and deductions.
Reconcile quarterly earnings of employees.
Enter all student banking payments on spreadsheet to keep accurate balances for when students discharge.
Reconcile and distribute annual withholding tax forms.
Maintain correspondence regarding payroll matters.
Prepare and distribute FTE and overtime earnings report monthly.
Summarize bi-weekly payroll to ensure journal entries are posted to the general ledger.
Collaborate to upload bi-weekly payroll detail into the Finance Department’s accounting database.
Assist with Audit and Accounting with reconciliation of general ledger accounts that relate to payroll, i.e. withholding accounts as well as prepare reconciliations monthly, quarterly and annually for the financial audit.
Act as liaison on all questions that relate to payroll.
Assist with Accounting and Billing responsibilities as requested.
Abide by the NYS Justice Center Code and the SAI Codes of Conduct/Ethics.
Complete additional duties as requested/required by the Chief Financial Officer or Director- Billing, Accounts Receivable, Collections & Contracts.
This position may work across programs to accommodate fluctuations of staff as well as clients served.