Accounting & Payroll Specialist

Quanta Infrastructure Solutions Group, LLC•Birmingham, AL

1d•Onsite

About The Position

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients. About this Role 3500 Colonnade Pkwy, Birmingham, AL, 35243 Onsite Monday-Friday We are seeking an Accounting Clerk to join our accounting team in Birmingham, AL. The position will focus on Accounts Receivable and Payroll processing, ensuring the accuracy of financial records, timely collections, and efficient payroll administration. The ideal candidate will have a strong attention to detail, a solid understanding of accounting principles, and the ability to manage confidential information with discretion.

Requirements

High School diploma or equivalent required.
3+ years of experience processing payroll.
Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.
Strong understanding of payroll tax and compliance with federal, state, and local regulations.
Proficiency in Microsoft Excel (formulas, pivot tables, etc.)

Nice To Haves

Associate degree in Accounting, Finance, or a related field.
2+ years of experience processing accounts receivable.
Experience with system upgrades or enhancements related to ERP or payroll software.
General understanding of SOX compliance as it relates to payroll and accounts receivable processes.
Experience with a travel and expense reporting system such as Concur, a plus
Working knowledge of tax laws relevant to payroll and accounts receivable (including federal, state, and local payroll taxes, sales taxes
Excellent attention to detail, with the ability to identify and resolve discrepancies
Strong analytical and problem-solving skills, with a focus on continuous improvement in processe
Effective communication skills for interacting with both internal teams and external customers, ability to work with cross-functional teams

Responsibilities

Generate and issue customer invoices accurately and in a timely manner
Post customer payments and reconcile account balances
Monitor aging reports and follow up on past-due balances
Investigate and resolve billing discrepancies and customer inquiries
Maintain AR records in accordance with company policies and financial regulations
Assist with month-end AR reconciliations and reporting processes
Assist in the implementation of new AR procedures or system upgrades, collaborating with IT and Project teams for testing and validation.
Assist in processing payroll accurately and on schedule for all employees
Review and verify timekeeping records for accuracy and resolve discrepancies
Ensure compliance with federal, state, and local payroll regulations
Assist with payroll tax filings, garnishments, deductions, and benefit contributions
Oversee and troubleshoot issues in the payroll system (e.g., Kronos, JD Edwards) to ensure payroll processing efficiency and accuracy.
Communicate with employees regarding payroll questions and concerns in a professional and confidential manner
Assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.
Assist with month-end and year-end close processes
Perform general ledger account reconciliations
Maintain organized financial records and documentation
Respond to audit requests, providing relevant AR and payroll documentation
Perform special projects and other accounting and administrative duties as assigned
Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information. Failure to do so will result in disciplinary action, including termination.
Adhere to internal standards, policies, and procedures
Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adherence to internal policies.
Perform tasks as assigned, such as assisting with bank reconciliations, journal entries, and report generation