Payroll and Accounting Specialist

Beltone•Parsippany, NJ

4d•$65,000 - $75,000

About The Position

Payroll and Accounting Specialist – Parsippany, New Jersey Salary: $65,000 - $75,000 Overview: Beltone: MLM Hearing-Audiology Resources is a well-established leader in hearing healthcare, operating since 1976. With over 155 clinics across the U.S., we are committed to providing high-quality patient care and are seeking a dedicated professional to manage our clinic in Corvallis, Oregon. Highlights: The Payroll & Accounting Specialist is responsible for the full-cycle preparation, processing, reconciliation and compliance of complex, multi-entity and multi-state payroll operations. This position requires a strong working knowledge of payroll tax regulations, wage and hour compliance, garnishment administration and payroll system management, along with a solid understanding of accounting principles and general ledger integrations.

Requirements

Minimum 5+ years of full-cycle payroll processing experience, including multi-state payroll in a multi-entity environment.
Demonstrated experience independently managing payroll for 100+ employees.
Strong working knowledge of payroll tax registrations, filling and compliance requirements.
Experience reconciling payroll to the general ledger and support month-end close.
Hands-on experience with payroll and timekeeping systems (UKG or comparable HRIS/payroll platform).
Advanced proficiency in Microsoft Excel (pivot tables, lookups, data validation, reconciliation analysis)
Confidentiality and integrity in handling sensitive information.
Strong attention to detail, accuracy, and organizational skills.
Proven ability to manage multiple priorities and meet strict deadlines.
Analytical thinker with effective problem-solving and follow-through skills.
Strong communication and interpersonal skills, with the ability to train and support others.

Nice To Haves

CPP (Certified Payroll Professional) certification strongly preferred.
Bachelor’s degree in accounting, finance, business administration, or related field.
Experience in a multi-location or retail healthcare environment.
Experience supporting payroll related audits and regulatory reviews.

Responsibilities

Own and process bi-weekly multi-state, multi-entity payroll, including commissions, bonuses, variable compensation and independent contractors.
Ensure compliance with federal, state and local wage and hours laws, payroll tax regulations, garnishments and benefit deductions.
Manage payroll tax registrations, filings and payments across all jurisdictions.
Oversee year-end processing, including W2 and 1099 preparation and distribution.
Audit and validate time and attendance records across all locations and pay groups.
Review and resolve timekeeping exceptions, PTO balances, and pay discrepancies in coordination with managers and HR.
Provide training and guidance to managers and employees on proper timekeeping procedures, reporting and system use.
Ensure accurate and timely processing of all authorized payroll-related updates within the HRIS, including employee payroll data, tax account details, and related records.
Serve as the primary point of contact for employee payroll inquiries and resolve issues professionally and confidently.
Maintain payroll data accuracy within HRIS and payroll systems.
Prepare and review payroll entries and ensure accurate integration with the general ledger.
Reconcile payroll-related balance sheet accounts, including accrued wages, taxes payable and benefit liabilities.
Support month-end and year-end close processes related to payroll.
Maintain payroll system integrity and internal controls.
Support HRIS system/module implementations, testing and employee training.
Develop and maintain payroll process documentation and SOPs.
Generate recurring and ad hoc payroll and compensation reports for leadership.