PAYROLL ACCOUNTING SPECIALIST

CHARLES T SITRIN HEALTH CARE CENTER INC•Town of New Hartford, NY

7d•$25 - $30

About The Position

Weekly and annual payroll processing Assist all employees with requests for payroll information Update policy and procedures pertaining to payroll processing as necessary Maintain current list for life/LTD plans and submit to accounts payable monthly for payment Implement any sign-on bonus and referral payouts received from HR Complete employee changes as follows: enter all garnishments and deductions into Paycom, including all changes from HR Prepare earnings related forms with employees’ signed releases Maintain and update hand check list for bank and check reconciliation Prepare and distribute quarterly time study books for Certified Nurse Aides. Compile for use in preparation of annual cost reports Complete multiple worksite report – BLS 3020 for NYS Department of Labor including any additional reports as assigned by BLS Every other week, total up consultant’s hours and update spreadsheets. Give to the Accounts Payable Clerk for payment Enter consultant’s hours into Paycom and upload the Payroll Based Journal report to CMS monthly Biweekly review nursing department timesheets and calculate incentives and retro pay according to company policy Daily resolving shift discrepancies with staffing agency and reconcile agency invoices daily/weekly Weekly send agency employee hours to respective agencies Any other duties as assigned by the Director of Finance and CEO This position requires full access to Smartlinx 6, Smartlinx Payroll and Paycom Adjust PTO accruals weekly as needed Sorting and distribution of W-2s Perform duties according to the highest ethical and moral standards and in adherence with the facility’s corporate compliance plan and all applicable governing laws. Adheres to the facility’s confidentiality statement in accessing and safeguarding protected health information (PHI) of residents and employees, as necessary to perform job duties.

Requirements

Associated degree required.
Applicant must be proficient with Microsoft excel.
Strong organizational skills and interpersonal communication necessary.
Ability to work independently.
Experience in dealing with employees and payroll administration also required.

Responsibilities

Weekly and annual payroll processing
Assist all employees with requests for payroll information
Update policy and procedures pertaining to payroll processing as necessary
Maintain current list for life/LTD plans and submit to accounts payable monthly for payment
Implement any sign-on bonus and referral payouts received from HR
Complete employee changes as follows: enter all garnishments and deductions into Paycom, including all changes from HR
Prepare earnings related forms with employees’ signed releases
Maintain and update hand check list for bank and check reconciliation
Prepare and distribute quarterly time study books for Certified Nurse Aides.
Compile for use in preparation of annual cost reports
Complete multiple worksite report – BLS 3020 for NYS Department of Labor including any additional reports as assigned by BLS
Every other week, total up consultant’s hours and update spreadsheets.
Give to the Accounts Payable Clerk for payment
Enter consultant’s hours into Paycom and upload the Payroll Based Journal report to CMS monthly
Biweekly review nursing department timesheets and calculate incentives and retro pay according to company policy
Daily resolving shift discrepancies with staffing agency and reconcile agency invoices daily/weekly
Weekly send agency employee hours to respective agencies
Any other duties as assigned by the Director of Finance and CEO
This position requires full access to Smartlinx 6, Smartlinx Payroll and Paycom
Adjust PTO accruals weekly as needed
Sorting and distribution of W-2s
Perform duties according to the highest ethical and moral standards and in adherence with the facility’s corporate compliance plan and all applicable governing laws.
Adheres to the facility’s confidentiality statement in accessing and safeguarding protected health information (PHI) of residents and employees, as necessary to perform job duties.