Payroll Accountant - Maui, Oahu, Hawaii Island

hawaiianel•Kailua, HI

2d•Onsite

About The Position

The P AD DISBURSEMENT ACCOUNTING Department of the P GENERAL ACCOUNTING Division at Hawaiian Electric Company has 1 Management vacancy available. This role is responsible for managing the daily activities of the Payroll Shared Services operation for all 3 Utility companies and HEI. The position coordinates the updating of payroll information between the HR/Benefits system and SAP Payroll system, as well as various interfacing systems. It ensures the timely, accurate, and efficient processing of employee wage payments and taxes. The role also manages and enforces compliance with Payroll Sox controls, all Payroll tax, and government reporting requirements. It manages and supports matters pertaining to Time and Attendance and Payroll functions and processes, and serves as the liaison between Payroll and other members of the CCOE/SAP matrix organization.

Requirements

Thorough knowledge/understanding of the Federal and State withholding tax laws, workers’ compensation laws, temporary disability insurance laws, Federal and State unemployment laws.
Thorough knowledge/understanding of the principles of accounting including general ledger and cost accounting, normally acquired through advanced college level accounting courses or equivalent experience.
Thorough knowledge of policies and procedures contained in such documents as Company/Union Agreement, General Information Manual, etc.
Working knowledge of personal computers and/or mainframe systems and related software applications (i.e. spreadsheets, word processing, database management, etc.).
Excellent written, oral and presentation skills
Strong interpersonal skills to influence and persuade various groups or individuals.
Strong leadership skills and the ability to work with a variety of individuals.
In depth analytical, organizational, and conceptual skills to handle such things as various projects and programs.
Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
Several years (3-5) of accounting experience with a minimum of 2 years relating to payroll or cost accounting.

Nice To Haves

Few years (2-3) of supervisory experience in accounting or related field are highly desired.

Responsibilities

Manage the Payroll activities of the Payroll Shared Services operation for all 3 Utility Companies and HEI.
Manage timely and accurate payments and payroll tax withholding for all types of employee compensation including special processing of vested and non-vested imputed income plans, special awards programs, relocation programs, TDI and Workers Compensation payments.
Ensure that Payroll processes and procedures are in compliance with internal controls, SOX controls and legal requirements.
Coordinate timely and accurate updating of employee payroll information between the HR/Benefits system and SAP Payroll.
Manage the setup of all earnings and deduction codes and the taxability of the codes in SAP Payroll.
Make timely tax payments, file online reports, and prepare quarterly and annual payroll tax returns.
Upload W-2 to the taxing authorities and address tax notifications, as required.
Ensure timely and accurate payroll reporting.
Work closely with Corporate Accounting and Treasury on all internal financial reporting requirements and cash management requirements.
Validate all tax liabilities and payments in the 3rd party remittance.
Reconcile the various payroll and payroll tax liability account balances on a monthly basis.
Work closely with Human Resources and HEI taxes on any new Compensation plans (including the bargaining union contract, management and executive compensation plans) and on any new or changes to existing employee Benefit programs.
Ensure that any special payroll tax requirements are addressed and all procedures are properly documented.
Keep abreast of Federal and State Payroll Tax law changes and ensure that all Hawaiian Electric Companies and HEI are compliant.
Participate in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.