Payments Analyst

City of New York • New York, NY

7d • $61,656 - $70,904 • Onsite

About The Position

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed at moving the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

The Budget / Finance Division is seeking a Payments Analyst join their Accounts Payable Unit. The Budget / Finance Division is tasked with processing payments for all invoices submitted by Vendors providing goods or services to the New York City Department of Correction. Reporting directly to the Director of the Budget / Financial Services Division the selected candidate will have several Vendors assigned to them for whom they will be responsible.

Requirements

• Permanent in the title of Principal Administrative Associate (PAA) within a NYC agency
• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

• Verifying all invoices submitted for payment for accuracy and completeness against the corresponding purchase order
• Creating payment vouchers and approving payment vouchers for reimbursement
• Develop tracking mechanisms for data and document collection, storage, and production
• Accurately and promptly identify and collect documents, information and materials requested by agency
• Review documents received and ensure that the documents are in response to the request
• Communicate and handle incoming and outgoing electronic communications and written correspondence
• Assist with preparation of presentation materials, review reports and documents
• Prioritize and manage multiple projects simultaneously
• Perform general office functions and related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level