Payment Specialist II

The Cavco Family of Companies•Plano, TX

13d•Onsite

About The Position

CountryPlace Mortgage, a leading nationwide personal property and mortgage lender headquartered in Plano, TX, is seeking a Payments Specialist II to join our Finance Team. This in-person role, based in our Plano, TX office, offers an exciting opportunity for an individual to develop analytical skills in a high-impact environment. The Payment Specialist II will work closely with various departments in a highly visible role, driving cross-functional collaboration. This position is a combined accounts payable and accounts receivable role and reports directly to the Controller.

Requirements

3+ years’ experience with accounts payable or accounts receivable required
BA/BS degree in accounting or finance required
Working knowledge of Microsoft Office

Nice To Haves

Strong attention to detail with a high degree of accuracy
Proven ability to identify, analyze, and resolve issues efficiently
Highly organized with strong multi-tasking and time management skills
Strong analytical and critical thinking abilities
Effective decision-making, customer service and problem-solving skills
Ability to prioritize efforts to achieve goals
Ability to collaborate with individuals across all levels
Consistently maintains a positive & professional demeanor
Demonstrates urgency and a strong sense of ownership in all activities
Self-motivated with the ability to work independently

Responsibilities

Perform automated posting of daily ACH and lockbox payments in loan servicing system; reconcile 100% to bank deposit confirmations
Perform daily manual posting of wire transfers, western union, coupon-less lockbox payments and all other payment types; reconcile 100% to bank deposit confirmations
Use desktop check scanner to electronically deposit checks physically received at the home office and manage storage according the company policy
Post ACH returns and NSF check reversals in loan servicing system and reconcile 100% to bank returns reporting
Responsible for managing and applying prepaid dealer interest deposits
Record accounting journal entries for all cash received that is other than loan servicing (e.g., vendor refunds)
Record and manage remittance of payments received from customers where servicing has been released
Process all deferral and supplemental payment programs in the loan servicing system and prepare related journal entries in the general ledger
Credit customer accounts for interest on escrow and setup monthly wire transfer
Post payments received from bankruptcy trustees and monitor for discrepancies in arrearage balances
Regularly monitor unapplied funds balances and ensure all funds are applied at month-end
Process charge adjustments in the commercial loan servicing system and assist the commercial servicing team with account research
Monitor the accounts payable mailbox and create purchase orders for all duly authorized invoices/check requests, ensuring compliance with applicable disbursement policies
Ensure that purchase orders are coded in accordance with department policy and generally accepted accounting principles
Receive and invoice all purchase orders daily and ensure appropriate sign off by the Controller
Print daily checks based on Controller sign-offs and distribute to business departments timely
Process all void transactions in a timely manner including reissues and cancellations, always ensuring funds are still available at the bank
On a weekly basis, clear out negative purchase orders for void transactions not resulting in reissues
Approve all employee expense reports in accordance with company policy using the Emburse system
Track insurance claim disbursements manually in the insurance claim log
Monitor vendor statements to ensure that all accounts are paid current
Assist Controller in review/allocation of doc prep charges that are billed in bulk monthly
Charge customer accounts appropriately for all property preservation and legal invoices in accordance with instructions from customer service
Management of accounts payable records, including invoice copies, check requests, and voided checks
Enter all outgoing wire transfers in the banking module for release by the Controller (e.g., loan fundings, remittances, escrow wires)
Enter all outgoing ACH transfer in the banking module for release by Controller (e.g., customer refunds)
Consistently meets and exceeds individual, team and department objectives
Perform other duties and special projects as assigned