Payment Analyst
About The Position
The Bureau of Facilities Planning and Administrative Services is seeking a self-driven, detail-oriented professional to support our team by assisting in the examination and maintenance of financial and administrative records, including processing invoices, performing data entry, and posting to the general ledger. The bureau of Facilities Planning and Administrative Services manages several support functions for the agency including the maintenance, repair, and refurbishment of agency owned buildings. The bureau is also responsible for processing payments for vendor services.
Requirements
- 2 years’ experience working with invoice payments.
- 2 years’ experience providing administrative support for purchasing and/or contracted services.
- Proficient with Word and Excel.
- Knowledge of PowerPoint, Outlook and/or Access as requested.
- High school diploma or GED.
- Type 45 wpm.
- Ability to work proficiently under pressure and to adhere to strict deadlines.
- Ability to work independently and as part of a team.
- Ability to navigate citywide systems to check status updates.
- Strong problem-solving, analytic, organization, and communication skills.
- Employment is contingent upon the successful completion of a background check.
Responsibilities
- Monitor subcontracting within DOHMH internal contracts.
- Maintain a filing system for all subcontractors.
- Provide timely reports as needed.
- Assist Payment Analyst/Purchasing staff with invoices and small purchase order submissions/revisions.
- Review and process invoices for purchases and contracted services.
- Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
- Ensure a thorough understanding of all subcontracting provisions relevant to each specific contract.
- Perform related contract supervision and office support work in the review and processing of required documentation to subcontract.
- Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.
- Maintain a log of all subcontractors utilized by our vendors, including tracking usage amounts, spendowns and calculating remaining subcontracting percentages.
- Reconcile information against databases and enter updates into databases.
- Provide assistance to FPAS Payment Team when required.
Benefits
- This position does not include benefits or paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
