Paymaster/General Cashier

IHG•San Antonio, TX

4d•$25 - $28•Onsite

About The Position

Collect, audit and verify all information necessary to process payroll for the hotel and facilitate related processes. This role involves implementing general payroll policies and procedures, monitoring adherence to guidelines, and analyzing payroll costs against standards and budgets. The Paymaster/General Cashier is responsible for preparing and transmitting payroll entries, downloading and editing timekeeping system data, auditing and posting entries (including gratuities), and ensuring compliance with all state, federal, and local laws regarding payments, tax withholdings, and overtime. This position also involves preparing various reports for hotel management, troubleshooting payroll issues for employees, and preparing manual checks or advance payments. Additionally, the role requires entering and posting employee information such as benefit deductions, new hires, terminations, garnishments, child support payments, and direct deposit details. Maintaining orderly and confidential filing systems for payroll documentation is crucial. The Paymaster/General Cashier also handles daily cash and change requirements for the hotel, manages house fund and petty cash, accounts for disbursements, and performs daily house bank counts. This includes issuing banks to other cashiers, maintaining an inventory of banks, collecting and counting daily envelopes, researching cash variances, and conducting periodic audits of cashier banks. The role also involves preparing reports such as the Petty Cash Report, Over and Short Report, General Cashier Report, and Cash Management Report. The Paymaster/General Cashier promotes teamwork and quality service through interdepartmental communication, with key contacts including department heads, cashiers, and guests. Additional accounting-related duties may include processing credit card chargebacks, assisting with general ledger postings, troubleshooting time clocks, managing payroll bank accounts and cash levels, and preparing hotel payables. The role may also involve processing check requests, generating accounts payable and refund checks, assisting with the hotel checkbook or GL, and assisting in storeroom areas with receiving, storing, and dispersing goods. Finally, the Paymaster/General Cashier may assist with other duties as needed.

Requirements

High school diploma or equivalent
2+ years of experience in an accounting or position or similar
Ability to speak fluent English required
Carrying or lifting items weighing up to 25 pounds
Standing up and moving about the front office or other designated areas
Communicating with other people
Handling objects, supplies, boxes of merchandise, etc.
Bending, stooping, kneeling, crouching, reaching
Reading abilities are utilized often when reading time records, payroll-related documents and work materials.
Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.
Strong customer service skills are required.

Nice To Haves

Processing retrieval and chargebacks from credit card companies
Assisting in posting payroll charges to the general ledger
Troubleshooting time clocks or payroll system issues
Working with accounting staff on payroll bank accounts and cash levels
Preparing hotel payables for payroll-related expenses
Obtaining approvals from department heads on invoices to be paid
Making proper accounting entries in ledgers or posting invoices to computer system
Reconciling discrepancies with vendors
Matching and filing invoices and paperwork
Preparing the transmittal of invoices for payment by accounting
Assisting in the maintenance of the hotel checkbook or GL as needed
Ensuring that each department's supply needs are met in a timely and efficient manner.

Responsibilities

Implement general payroll policies and procedures and monitor adherence to guidelines.
Monitor and analyze payroll cost, payroll standards, and budgeted standards.
Prepare and transmit payroll entries within established timeframes.
Download and edit information from timekeeping system.
Audit and post entries into payroll system, including gratuities.
Ensure correct payments are made, taxes are withheld, overtime is correctly charged and paid, and payroll is processed according to all state, federal and local laws, rules and regulations.
Prepare reports for hotel management, including headcount and production reports, overtime reports, costing reports, etc.
Troubleshoot payroll problems/issues for employees.
Coordinate resolution with IHG Corporate office or payroll vendor as appropriate.
Prepare manual checks or advance payment requests as needed or required.
Enter and/or post employee information, including benefit deductions, new hires and terminations, garnishments, child support payments, direct deposit information, etc. into payroll and/or timekeeping system in a timely manner.
Maintain orderly filing systems for all payroll supportive documentation and payroll reports.
Maintain confidentiality of payroll information regarding past and present employees and adequately safeguard payroll files.
Perform other payroll-related duties as needed, such as returning unclaimed paychecks, preparing human resources or accounting documentation or reports on payroll-related statistics, ensuring checks are distributed in a secure and timely manner, etc.
Promote teamwork and quality service through daily communication and coordination with other departments.
Provide daily cash and change requirements for the hotel.
Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds, and perform daily house bank count.
Issue banks to other cashiers as needed and maintain a documented inventory of all cashier banks.
Collect and count all cashier’s envelopes daily, and research any cash variances.
Conduct periodic audits of cashier banks.
Notify management of any issues or problems.
Prepare reports such as the Petty Cash Report, Over and Short Report (on other cashiers), General Cashier Report, Cash Management Report, and/or other reports as needed.
May assist in processing invoices from the hotel property as needed.
May process checks requests, generate accounts payable and refund checks, and assist in the maintenance of the hotel checkbook or GL as needed.
May assist in various storeroom areas to include receiving, storing and dispersing hotel goods.
May assist with other duties as needed.