Payables & Utilities Specialist

Tribute Companies•Wilmington, NC

6d•Onsite

About The Position

Tribute Properties, Inc. is dedicated to customer service and making a positive impact in the communities we serve. We understand that employees are our most valued asset and for that reason, we offer a family-comes-first atmosphere. Having quality personal time is as important to us as time spent supporting our property teams. We provide a generous compensation package, plentiful time off package and a wonderful team! We encourage and promote employee development and provide additional training for all employees looking to enhance their skill set and grow within. Feel the benefit of working for a family-owned company based right here in Wilmington! As the Payables & Utilities Specialist, you ensure that utility invoices are paid on time and accurately avoiding any disconnections and late fees. You lead the utilities payables reporting, analysis, and expense financial performance. You will also be responsible for the billing of a portfolio’s water/sewer invoices to our residents. Our Payables & Utilities Specialists are an integral part of our operations!

Requirements

Must be detail oriented and resourceful
High school education or equivalent is required
Strong organizational, analytical, communication, problem-solving, and time-management skills
Extraordinary attention to detail while performing multiple assignments
Proficient MS Office (Word, Excel, PowerPoint, and Project)

Nice To Haves

College degree is preferred
Yardi or property management software experience preferred

Responsibilities

Daily review of open vendor invoices to ensure necessary payments are generated and accurately paid, avoiding disconnections and late fees
Accurate invoice coding to proper GL accounts.
Track and audit utility GL accounts on a monthly, quarterly, and annual basis to ensure accuracy
Print and mail checks. Match checks to the corresponding invoices paid.
Notify management of potential concerns and potential solutions
Recognize and analyze utility expenses for spikes and unusual variances
Reconcile monthly vendor statements.
Monthly journal entries for water/sewage
Quarterly NC Utilities Commission filing
Control and maintain maintenance reserves
Handle accounts payable inquiries from internal team members and external vendors.
Support the monthly financial close process.
Participate in meetings and training sessions
Day-to-day review and entry of accounts payable transactions into Accounting Software
Ability to answer phones and interact with utility vendors and co-workers in a professional and positive manner
Scan, file, and process invoices and other company records as needed
Prepare & post resident billing for water usage chargebacks/common areas
Prepare monthly reporting spreadsheets
Identify utility variances compared to utility budgets
Any other responsibilities assigned as seen fit

Benefits

Cigna Medical Insurance for less than $40 a month for individual coverage.
Employer-Paid Short-Term Disability, including maternity coverage.
401k Retirement Planning with a full 3% match and a 50% match on 4%-5%.
11 Paid Holidays (including a Floating Holiday of your choice!)
Ample Vacation and Sick time.
Paid Parental Bonding Leave + Welcome Child Stipend
20% Employee Rental Discount
Various other Insurance Options.
Employer-Paid Long-Term Disability and $50,000 of Group-Term Life Insurance.
Positive Team Culture: Join a supportive, collaborative team that believes in achieving excellence together.