Payables Specialist (Housing)
About The Position
Under the direction of the Payables Manager, the Payables Specialist performs administrative and clerical accounts payable tasks and functions to maintain compliance with the Housing Authority’s policies and procedures. The Specialist provides high-quality customer service to internal and external groups. In keeping with the Tribe’s commitment to community service and the well-being of its members, employees may occasionally be expected to perform a wide range of office and field duties, which may or may not be related to their regular responsibilities. The position requires an associate degree in Finance or a closely related field, though three years of additional relevant experience may be considered in lieu of the degree, and one year of accounts payable experience in a Finance or Accounting Department. The employee must pass a pre-employment background check and drug screening. The work involves frequent sitting, standing, talking, and hearing; manual dexterity for computer use and routine paperwork; occasional walking and reaching; and occasional lifting of up to 25 pounds. The employee needs close and distance vision and the ability to adjust focus. The work environment is usually moderately quiet.
Requirements
- Associate degree in Finance or a closely related field, or three years of additional relevant experience in lieu of the degree.
- One year of accounts payable experience in a Finance or Accounting Department.
- Pass a pre-employment background check and drug screening.
- Keyboarding ability; required speed may vary by position assignment.
- Excellent oral and written communication skills.
- Interpersonal and human relations skills.
- Problem-solving skills.
- Effective customer service skills, including discretion, patience, etiquette, and professionalism in person and by telephone.
- Ability to use a 10-key machine by touch.
- Numerical analysis skills.
- Ability to operate office equipment, including a fax machine and copier.
- Ability to follow oral and written instructions, adapt to frequent interruptions and changing workload demands, maintain confidentiality, follow through on assignments, learn specialized terminology, take initiative, and conduct research for specific work assignments.
- Knowledge of general office principles and practices, software applications relevant to the position, proper English grammar, usage and spelling, word processing and spreadsheet applications, and basic accounting and mathematics.
- Ability to meet the physical requirements, including frequent sitting, standing, talking and hearing; manual dexterity for computer and paperwork; occasional walking and reaching; occasional lifting up to 25 pounds; and close and distance vision with ability to adjust focus.
Responsibilities
- Create requisitions for invoice processing.
- Process invoices for payment in the accounting system.
- Reconcile vendor statements.
- Scan documents into the imaging system.
- Print checks and related documents.
- Obtain signatures for checks.
- Mail or distribute accounts payable checks.
- File accounts payable documents.
- Assist with inventory as assigned.
- Assist with other Finance tasks as assigned.
- Provide high-quality customer service to internal and external groups.
- Perform other office and field duties as required from time to time.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
