Patient Services Representative

UPMC•Pittsburgh, PA

8d•Onsite

About The Position

The Patient Services Representative supporting the UPMC Vision Institute – St. Margaret, 100 Delafield Road, Medical Arts Building Suite 201, Pittsburgh, PA 15215, plays a key role in delivering an exceptional patient experience. This position operates Monday through Friday with staggered daylight shifts (7:00 AM–3:30 PM, 7:30 AM–4:00 PM, or 8:00 AM–4:30 PM or until the last patient). Responsibilities include greeting and registering patients, scheduling appointments, verifying insurance, coordinating clinic flow, and providing clear, compassionate communication throughout the visit. The role requires 10%25 travel to support additional Vision Institute locations, including Monroeville, Mercy VI, Oakland, Bethel Park, Children’s–Lawrenceville, Natrona Heights, Shadyside, and Wexford. The ideal candidate is organized, patient‑focused, and able to adapt to a fast‑paced clinical environment while ensuring every patient receives timely, accurate, and supportive service.

Requirements

Completion of high school graduate or equivalent is required.

Nice To Haves

Experience with personal computer-based applications, other various office equipment and proficient typing skills are preferred.
Two years of experience in a medical / billing / fiscal or customer service function is preferred.
Knowledge of medical terminology is preferred.
Prior experience with Medipac, Epic, or other health records systems is preferred.

Responsibilities

Provide a warm greeting for all patients.
Guide patient through use of self-arrival technology or check-in patient at desk depending on patient preference.
Collect copayments and any other applicable patient payments at the point of service.
Confirm and/or update patient registration information at checkout.
Schedule follow-up appointments within the practice at checkout.
Schedule or connect patient to resources to schedule for ancillary services at checkout.
Help patients navigate the healthcare system by providing clear and understandable instructions.
Provides follow-up to unresolved patient questions or needs to ensure the appropriate continuity of care.
Understands the principles of service recovery and is both empowered and responsible for taking appropriate action to recover from service that does not meet the expectation of the UPMC Experience.
Register patients in Biometrics (fingerprint recognition) program and explain benefits.
Promote MyUPMC patient portal and assist patients in registration when applicable.
Assist patients in education of financial responsibility and connect them to advocacy resources as needed.
Confirm/verify insurance benefits with the appropriate carrier via online verification systems or telephone inquiries.
Obtain signature of patient or family member for consent to treatment and financial responsibility following the Health Insurance Portability and Accountability Act (HIPAA) rules and regulations.
Appropriately distribute / triage phone calls to other areas and / or clinical providers.
Assist with administrative duties in the office including but not limited to scanning of medical records and faxing.
Stays informed on navigation and usability of UPMC Patient Portal; confidently and clearly communicates what patients need to know to navigate the Portal to ensure a smooth experience and continued access to health information and care services.