Patient Services Coordinator, Home Health

CenterWell • Boynton Beach, FL

1d • $40,000 - $52,300 • Onsite

About The Position

The Patient Services Coordinator is directly responsible for scheduling visits and communicating with field staff, patients, physicians, etc. to maintain proper care coordination and continuity of care. The role also assists with day-to-day office and staff management. Manages schedules for all patients. Edits schedule for agents calling in sick, ensuring patients are reassigned timely. Updates agent unavailability in worker console. Initiates infection control forms as needed, sends the HRD the completed “Employee Infection Report” to upload in the worker console. Serves as back up during the lunch hour and other busy times including receiving calls from the field staff and assisting with weekly case conferences. Refers clinical questions to Branch Director as necessary. Maintains the client hospitalization log, including entering coordination notes, and sending electronic log to all office, field, and sales staff. Completes requested schedule as task appears on the action screen. Ensures staff are scheduled for skilled nurse/injection visits unless an aide supervisory visit is scheduled in conjunction with the injection visit. Completes requested schedules for all add-ons and applicable orders: Schedules discharge visit / OASIS Collection or recert visit following case conference when task appears on action screen. Schedules TIF OASIS collection visits and deletes remaining schedule. Reschedules declined or missed (if appropriate) visits. Processes reassigned and rescheduled visits. Ensures supervisory visits are scheduled. Runs all scheduling reports including Agent Summary Report and Missed Visits Done on Paper Report. Prepares weekly Agent Schedules. Performs initial review of weekly schedule for productivity / geographic issues and forwards schedule to Branch Director for approval prior to distribution to staff. Verifies visit paper notes in scheduling console as needed. Assists with internal transfer of patients between branch offices. If clinical, receives lab reports and assesses for normality, fax a copy of lab to doctor, make a copy for the Case Manager, and route to Medical Records Department. Initiate Employee / Patient Infection Reports as necessary

Requirements

• Excellent communication skills
• Ability to interact well with a diverse group of individuals
• Strong organizational skills
• Ability to manage and prioritize multiple assignments

Nice To Haves

• At least 1 year of home health experience

Responsibilities

• Scheduling visits and communicating with field staff, patients, physicians, etc. to maintain proper care coordination and continuity of care.
• Assisting with day-to-day office and staff management.
• Managing schedules for all patients.
• Editing schedules for agents calling in sick, ensuring patients are reassigned timely.
• Updating agent unavailability in the worker console.
• Initiating infection control forms as needed and sending the completed “Employee Infection Report” to the HRD for upload.
• Serving as backup during lunch hours and other busy times, including receiving calls from field staff and assisting with weekly case conferences.
• Maintaining the client hospitalization log, including entering coordination notes and sending electronic logs to office, field, and sales staff.
• Completing requested schedules as tasks appear on the action screen.
• Ensuring staff are scheduled for skilled nurse/injection visits unless an aide supervisory visit is scheduled in conjunction.
• Completing requested schedules for all add-ons and applicable orders.
• Scheduling discharge visits / OASIS Collection or recert visits following case conference.
• Scheduling TIF OASIS collection visits and deleting remaining schedules.
• Rescheduling declined or missed visits.
• Processing reassigned and rescheduled visits.
• Ensuring supervisory visits are scheduled.
• Running all scheduling reports, including Agent Summary Report and Missed Visits Done on Paper Report.
• Preparing weekly Agent Schedules.
• Performing initial review of the weekly schedule for productivity/geographic issues and forwarding to the Branch Director for approval.
• Verifying visit paper notes in the scheduling console.
• Assisting with internal transfer of patients between branch offices.
• Receiving lab reports, assessing for normality, faxing copies to doctors, making copies for Case Managers, and routing to Medical Records Department (if clinical).
• Initiating Employee / Patient Infection Reports as necessary.

Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) retirement savings plan
• Time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
• Short-term disability
• Long-term disability
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed