Patient Services Coordinator
About The Position
The US Oncology Network is looking for a Patient Services Coordinator to join their team at Texas Oncology. This full-time position will support the Urology Department at their 8196 Walnut Hill #100 clinic in Dallas, Texas. The role is described as vital to operations, helping patients navigate appointments, insurance, and financial responsibilities with confidence and compassion. The company offers opportunities for growth, hands-on learning in a fast-paced healthcare setting, and strong collaboration with providers and leadership. The team values clear communication, accountability, and recognition. This position can be hired at Level 1, 2, or Sr based on relevant work experience. Texas Oncology is the largest community oncology provider in the country, delivering high-quality, evidence-based care. The US Oncology Network is one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America, supported by McKesson Corporation.
Requirements
- High school diploma or equivalent required.
- Proficiency with computer systems and Microsoft (Outlook, Office Word, and Excel) required.
- Must successfully complete required e-learning courses within 90 days of occupying position.
- At least eighteen (18) months front medical office receptionist experience with insurance forms and scheduling software required (for Level 2).
- At least 5 years front medical office receptionist experience with insurance forms and scheduling software required (for Level Sr).
Nice To Haves
- Some receptionist or office experience preferred (for Level 1).
- Knowledge of this practice’s personnel, daily routines, and scheduling a plus (for Level 2).
Responsibilities
- Greets patients and visitors to the clinic in a prompt, courteous and professional manner.
- Checks in patients and informs clinical staff of patient arrival.
- Provides and explains paperwork for the patient to complete prior to examination.
- Collects, proofs for completeness, and files patient forms.
- Updates demographics and insurance information in the system.
- Collects co-pays and balances; provides receipt.
- Answers, screens, and responds to routine questions, routes to appropriate personnel, or take thorough messages.
- Pages clinic personnel as appropriate.
- Communicates messages in an accurate and timely manner according to procedures.
- Checks patients out after examination.
- Schedules returning appointments in accordance with physician and/or office guidelines.
- Provides patients with appointment details such as time, location, directions, instruction sheets, and other details.
- Records patient cancellations and missed appointments; reschedules appointments.
- Notifies appropriate staff of the cancellation and makes note in patient chart.
- Provides general administrative support by filing charts and forms.
- Maintains lobby area in a neat and orderly manner.
- Maintains a legible supply of forms and appropriate office supplies required for daily activities.
- Adheres to confidentiality, state, federal, and HIPPA laws and guidelines with regards to patient’s records.
- May type memos and forms.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
