Patient Service Associates-Duke Primary Care-Heritage Pediatrics

Duke Careers•Durham, NC

7d•Onsite

About The Position

Duke Primary Care offers family, adolescent, and internal medicine services as well as urgent, general pediatric, and virtual care at nearly 50 clinic locations across central North Carolina. Patient Service Associates play a crucial role in the daily operations of these clinics.

Requirements

Strong verbal and written communication skills.
Basic PC and data entry skills.
Knowledge of medical terminology and telephone etiquette.
Demonstrated ability to organize and prioritize work.
Ability to provide oral and written instructions.
Ability to interact tactfully with customers.
Ability to establish and maintain effective relationships with others.
Ability to apply specific departmental policies, rules, and regulations relating to verifying patient information, collecting payments, and maintaining records and forms.
High school education or equivalent.
Minimum of one year of work experience in directly communicating and providing service to patients or the public, preferably in a healthcare-related field.
Experience in effectively coordinating multiple tasks or activities.

Responsibilities

Coordinate and participate in a variety of duties associated with daily clinic preparation process, patient identification, patient check in/out, charge posting, cash management and patient appointment scheduling.
Provide customer service, message distribution, ancillary scheduling and preparation, and referrals management.
Prepare for clinic visits by reviewing next day patients and completing next day preparation activities.
Enter pre-visit orders and prepare new patient charts.
Pick up X-rays, office charts, medical records, reports, petty cash and collections bag.
File history sheets, ancillary reports and all other required patient record documentation.
Return medical records.
Attach HIPPA/Medicare documents to the encounter forms.
Check-in patient upon arrival in the practice.
Identify correct patient information in Maestro Care.
Verify patient demographic data.
Edit Maestro Care as needed.
Accurately identify the appropriate account for patient visit.
Present and educate patients on required forms and obtain signature as required by policy and procedure.
Complete all Maestro Care check-in files and manage all appropriate alerts.
Collect and post co-payments and balances on accounts due.
Imprint all patient specific chart documents and requisition/transmittal documents.
Copy, file and distribute insurance cards as indicated by procedure.
Coordinate all labs/procedures as requested.
Maintain private physician office charts.
Prepare encounter forms.
Investigate and account for missing encounter forms.
Audit encounter forms for completeness and accuracy before batching.
Batch encounter forms or charge posting in Maestro Care.
Schedule tests and procedures.
Complete and distribute ancillary service requisitions.
Explain billing to patients according to PRMO credit and collection policies.
Determine the amount of cash to be collected based on insurance plan.
Check-out patients.
Make return appointments by scheduling patients into the correct appointment type, entering the primary care physician or referring physician and scheduling tests and procedures.
Answer telephone, take and deliver messages to physicians, nurses and others.
Report obtained medical information from patients and referring physicians accurately, completely and timely.
Disseminate messages according to practice communication standards.