Patient Liaison

Scout Clinical • , (Multiple States)

3d • Remote

About The Position

Established in 1996 and rebranded to Scout in 2024, Scout built its foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, Scout expanded its services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel. Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier. The Patient Liaison provides support to patients and clinics involved in pharmaceutical research trials. You would be responsible for ensuring that customers (patients and clinics) of Scout Clinical receive excellent and consistent service. This includes reviewing and approving travel and expense reimbursement requests, partnering with our vendors to fulfill services, and answering questions in a timely and courteous manner.

Requirements

• BS or BA degree or equivalent experience
• Minimum 3 years of experience within the customer service or life sciences industry preferred
• Experience working with multiple independent vendors to achieve results on a deadline
• Strong computer skills (Excel, Word, Outlook, Internet Explorer)
• Ability to modify, edit, and create Excel spreadsheets and Word documents
• Ability to conduct hotel, venue, and destination research online
• Ability to work with financial information, including knowledge and understanding of foreign currency and the ability to convert to USD
• Ability to track and manage key dates/deadlines
• Timely, professional, courteous correspondence and communication with clients, vendors, and colleagues
• Well organized with the ability to prioritize and multitask
• Customer service oriented
• Patient, flexible attitude
• Ability to work within and meet strict deadlines/time management
• Thrive in fast-paced environments, maintaining performance under pressure
• Self-motivated and results-driven, while following instructions to achieve optimal outcomes
• Innovative problem solver, using critical thinking to address challenges proactively
• Diplomatic and discreet
• Collaborative team player, fostering positive relationships with colleagues and clients

Nice To Haves

• Experience in the travel and/or hospitality industry is a plus

Responsibilities

• Serve as the primary point of contact for our patients, study sites, vendors, and other related parties.
• Scheduling travel requests for patients enrolled in clinical trials, including: Arrangements include flights, hotel, ground transportation, and special needs assistance, as well as providing any assistance for any issues that arise during travel
• Interaction and management of vendors handling travel requests
• Review travel requests against study parameters and seeking approvals where necessary
• Processing expense reimbursements to patients for approved expenses, including review against study parameters and seeking approvals, where necessary for those expenses
• Responsible for supporting study site personnel on how to use the online portal, including: Creating/entering requests in the portal if applicable
• Complete all required initial and ongoing training within a reasonable or provided timeframe

Benefits

• medical, dental, and vision coverage with company HSA contributions
• immediate eligibility to participate in our 401(k) plan with a company match after one year
• paid time off that starts at 20 days per year
• paid parental and maternity leave
• basic life and AD&D insurance
• an Employee Assistance Program with mental health, legal, financial, and work/life resources
• professional development reimbursement
• paid volunteer time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree