Patient Financial Services Representative

Precision Imaging Centers•Fleming Island, FL

10h•Remote

About The Position

Precision Imaging Centers is seeking a Patient Financial Services Representative to join our team. This fully remote position plays an important role in preparing patients for their upcoming diagnostic imaging appointments by helping ensure financial, insurance, authorization, order, and registration requirements are completed before the scheduled visit. This role involves frequent communication with patients, physician offices, insurance companies, and internal departments. The ideal candidate is organized, detail-oriented, comfortable discussing patient financial responsibility, and able to manage multiple priorities in a fast-paced environment while providing compassionate, professional service.

Requirements

High school diploma or equivalent required.
Strong verbal and written communication skills.
Excellent organization, time management, and attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Comfortable making a high volume of inbound and outbound telephone calls.
Proficiency with computers and standard office applications.
Ability to learn and navigate EMR, scheduling, payer, and authorization systems.
Professional and compassionate approach when discussing financial obligations with patients.
Ability to maintain patient confidentiality and comply with HIPAA requirements.
A dedicated, quiet, and secure home workspace that protects patient privacy and complies with HIPAA requirements.
Reliable high-speed internet capable of supporting EMR systems, payer portals, and telephone systems.
Ability to work at a computer for extended periods and communicate frequently by telephone using a headset.
A distraction-free environment during scheduled working hours.

Nice To Haves

Previous experience with insurance verification, prior authorizations, patient financial responsibility, medical scheduling, or pre-registration preferred.

Responsibilities

Make inbound and outbound calls regarding upcoming appointments and services.
Review insurance and account information to determine estimated patient out-of-pocket responsibility.
Clearly explain estimated deductibles, copayments, coinsurance, and other financial obligations.
Collect patient payments by telephone in accordance with applicable privacy and payment-processing requirements.
Accurately document patient conversations, payments, and financial information.
Obtain and process low-modality authorizations as required by insurance plans.
Submit authorization requests through payer portals and designated systems.
Monitor pending authorizations and follow up to ensure completion before scheduled appointments.
Communicate authorization requirements or issues with internal teams and physician offices.
Identify and escalate issues that could result in delayed or denied services.
Review upcoming breast and low-modality examinations to ensure patients are prepared for their scheduled visits.
Identify missing orders, authorizations, insurance information, registration requirements, or other necessary documentation.
Contact patients and physician offices to obtain missing information.
Prioritize work based on appointment date, urgency, authorization requirements, and departmental needs.
Contact physician offices regarding missing or incomplete orders.
Follow up on outstanding clinical documentation, demographics, insurance information, and other requirements.
Verify that orders contain the appropriate information for the scheduled examination.
Document all outreach and follow-up activity.
Verify and update patient demographic and insurance information.
Identify and obtain information needed to complete registration.
Review appointments for financial, authorization, order, and registration readiness.
Work closely with scheduling, registration, authorization, clinical, and financial teams to resolve outstanding issues.