Patient Care Assistant - Neuroscience - Patchogue

NYU Langone Health • East Patchogue, NY

2d • Onsite

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center offering sophisticated diagnostic and therapeutic care across various medical and surgical specialties. As a major regional healthcare resource, it is deeply committed to medical education and research, providing a full spectrum of inpatient and outpatient services. NYU Langone Health prioritizes equity and inclusion, aiming to be a workplace where talented faculty, staff, and students of all identities can thrive, valuing individual skills, ideas, and knowledge.

The FGP Patient Care Assistant (PCA) plays a crucial role in supporting efficient practice workflows by assisting with both administrative and patient care responsibilities. This includes tasks such as reception, registration, answering phones, escorting patients, and performing clinical duties within the New York State scope of practice.

Requirements

• High school graduate or equivalent required.
• Working knowledge of English is evident in verbal, reading and writing abilities; other language an asset.
• Demonstrated ability in computer skills.
• Minimum of one year of experience as a Patient Care Assistant or Medical Assistant within the last two years.
• Ability to complete multiple tasks efficiently and thrive in a team work environment which pursues a positive patient care experience.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Medical Assistant certification preferred.
• Proficiency in venipuncture and phlebotomy preferred.

Responsibilities

• Greets patients and completes check-in and check-out processes.
• Answers phones and schedules appointments.
• Addresses patient questions or routes calls/messages to the appropriate contact.
• Supports efficient patient workflows by escorting patients to exam rooms and preparing rooms for provider visits.
• Validates patient medical records per FGP guidelines when accessing and/or updating information.
• Takes vital signs and records them in the Electronic Medical Record.
• Assists with the collection of lab specimens.
• Supports FGP access and quality initiatives.
• Completes necessary intake, including obtaining patient vital signs and other tests within the defined scope of practice.
• Follows guidelines for validating patient medical records, including patient name and date of birth.
• Assists with maintaining patient flow to and from exam/treatment rooms.
• Escorts patients and specimens throughout the facility.
• Ensures exam rooms and treatment areas are cleaned per infection control standards after each patient.
• Communicates the functionality and purpose of MyChart to patients during intake.
• Ensures appropriate translation services or equipment are in place prior to the start of a visit.
• Prepares the patient encounter, ensuring all relevant information for the visit is up-to-date, including bloodwork, radiology images, medications, and past medical history.
• Reviews and imports any “Prepare for your Visit”, “Outside Information”, and patient history prior to the provider encounter.
• Works with the clinical team to ensure logbooks related to equipment, specimen collection, and other clinical safety measures are followed per FGP standards.
• Maintains patient privacy in accordance with HIPAA standards.
• Handles appropriate patient calls and documents the outcome of all patient communications.
• Assists with in-basket message management, including tasks related to patient medical advice requests.
• Utilizes EPIC functionality to review and update patient records and maintain communication with peers and supervisors regarding patient care.
• Assists providers with procedures and/or set-up according to specialty.
• Stocks exam/treatment rooms and/or supply closets with medical supplies, linen, and medical equipment, and communicates when supplies need replenishment.
• Cleans and sterilizes designated equipment after use according to FGP, IPC, and manufacturer’s standards.
• Supports FGP Clinical Quality Management by facilitating appropriate documentation and maintenance of clinical supplies and equipment.
• Reviews appropriate downtime procedures related to patient visits.
• Completes annual competencies such as Fire Safety, Hazardous Waste, Medsled, HIPPA compliance, etc.
• Responsible for greeting patients and performing intake functions including registration, forms collection, updating information, and co-payment collection.
• Monitors the Department Appointment Report (DAR) for checkmate “kick-outs”, appointment notes, insurance flags, and patients needing further assistance.
• Gathers all patient demographic data and materials, obtains insurance information, verifies eligibility, and collects insurance referrals if applicable.
• Advises and/or collects patient and financial related documents and policies, obtaining signatures where appropriate.
• Enrolls patients above the age of 5 into Patient Secure by obtaining palm scan and photo.
• Promotes the utilization of Check Mate kiosks and assists patients in using them.
• Scans all necessary documents into Epic, following scanning guidelines and best practices.
• Ensures scanned documents are directed to the correct location/order in Epic with the correct document type.
• Reports errors or issues with checkmate kiosks, patient secure devices, or other equipment to management.
• Monitors waiting areas to identify and communicate wait times.
• Performs check-out functions, including providing after-visit summary information, scheduling follow-up visits and referrals, and collecting time-of-service payments.
• Promotes the use and sign-up of MyChart.
• Answers phone calls and requests professionally and in a patient-friendly manner.
• Schedules routine appointments and follow-ups.
• On subsequent visits or calls, asks patients to verify demographic info and makes necessary edits.
• Collects and/or asks patients to sign any missing patient-related information.
• Answers patient questions to ensure understanding and satisfaction, referring them to senior staff or billing representatives when necessary.
• Screens and handles calls in a pleasant and professional manner, taking messages or directing callers appropriately.
• Releases medical records in accordance with HIPAA and FGP ROI guidelines, documenting disclosures in EPIC and fulfilling requests within a 10-day timeframe.
• Refers all inquiries regarding pre-authorizations/certifications to the appropriate person or area.
• Monitors and completes patient front-end work queues to address any pre- or post-visit missing information.
• Monitors and completes assigned administrative in-basket messages in a timely manner and according to practice guidelines.
• Remains current on latest best practices, policies, and protocols.
• Maintains cleanliness of personal and patient spaces, including waiting areas, and restocks supplies as needed.
• Demonstrates knowledge of the organization’s service standards and incorporates them into performance duties.
• Provides materials such as forms and letters for appropriate patient and/or provider needs.
• Maintains cooperative and professional relationships with physicians, nurses, office and clinical staff, and access center representatives.
• Exercises skill in prioritizing assignments to complete work in a timely manner amidst changing workloads, deadlines, and pressures.
• Demonstrates communication skills using appropriate vocabulary and grammar when obtaining and conveying information to physicians, nurses, and staff at various levels, in person, over the phone, in writing, and electronically.
• Serves as an NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision, and values and promoting excellence in the patient experience.
• Drives consistency in patient and colleague encounters by embodying the core principles of the FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off).
• Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction.
• Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries.
• Proactively anticipates patient needs and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), escalating to leadership as appropriate.
• Shares ideas or observed areas of opportunity to improve patient experience and access with appropriate leadership.
• Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience.
• Ensures practice staff are fully versed in the Access Agreement gold standard principles.

Benefits

• Comprehensive benefits and wellness package
• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED