Patient Access Specialist

Mercyhealth Wisconsin and Illinois•Janesville, WI

18h•Onsite

About The Position

Ensures all scheduled visits are pre-registered and accounts are appropriately certified/authorized before the service date. Initiates, obtains, and documents referrals/authorizations/pre-certifications in appropriate systems. Answers incoming external/internal telephone calls, determines purpose of calls and schedules appropriately or routes to physician practices or other departments as appropriate. Registers new and returning patients via multiline phone lines, and various Mercy systems/applications for visits within the Mercyhealth System ensuring that all required elements are gathered to ensure payment for the service provided. Initiates outbound calls to external providers, patients, and/or payers based on referrals entered into the system and schedules appropriately. Communicates with provider's office as needed. Ensures compliance with Access and Revenue Cycle related policies and procedures. Manages waitlists and rescheduling/cancellation of appointments as necessary. Completes accounts in assigned worqueues. Manages patient initiated scheduling requests through MyChart, Telehealth, or other self-scheduling applications. Maintains a high level of professionalism and provides a quality patient experience. Schedules appointments appropriately according to provider and clinic-based protocols. Performs ancillary tasks by providing outreach to patients. Must have excellent customer service skills. Answers questions about organization and provides callers with address, directions and other information about the site that they are scheduled for. Able to articulate information in a manner that patients, guarantors, and family members understand. Ensures compliance with reporting related to demographics and federal and state requirements. Has in-depth knowledge of community based, state or federal government programs to provide assistance to patients who have limited or no ability to pay for their health care needs. Screens patients and provides assistance with completion of applications, if necessary. Serves as a liaison to clinical staff by maintaining good communication regarding any problems and/or resolutions to patient issues or access concerns. Contacts insurance companies or employer groups via phone, web portals, electronic applications, or other appropriate means to determine eligibility and benefits for necessary services to obtain financial resolution and guarantee payment on account. Maintains current knowledge of payor payment provisions and regulations to ensure correct data is gathered and documented. Provides financial information to patients, which includes patient financial obligations, estimated costs of services, billing practices, and establishing payment arrangements as necessary. Collects co-pays, deductible and other out of pocket expenses via phone and/or in person and ensures patients understand their financial obligation and arrange for payment at the time of visit. Thorough understanding of patient payment options to be able to direct patients to appropriate resource for financial assistance programs. These programs may include Medicaid, Mercy Community Care, and other community assistance as appropriate. Advises department leadership of possible postponement or deferral of any elective/non-emergent service which have not been approved prior to service date. Documents activity within appropriate EMR or patient accounting systems. Complies with Mercyhealth Cash Handling and Collection Policies. Demonstrates an understanding and follows patient confidentiality policies and all HIPAA Regulations. Performs other clerical duties as needed such as faxing, filing and photocopying. Subject matter expert with regards to assigned responsibilities. Provides training to new partners, as well as on an as-needed basis. Completes pre-registration and ensures appropriate referrals are in place and authorized. Ensures compliance with Patient Access and Revenue Cycle related policies and procedures. Reviews external orders/referrals to ensure authorization and compliance requirements are met. Assists with schedule utilization reports/documentation Participates in workgroups related to access/scheduling improvements. Notifies leadership of scheduling or access issues (time to next appt, provider cancellations, etc.). Schedules for all specialties and modalities across the system. Completes pre-registration at time of scheduling. Promotes digital access and patient engagement. Ensure coordination occurs throughout the entire system rather than at one physical location. Ensures that medical necessity is met. Utilizes waitlists for the system to ensure that we are accelerating patients accessing system. Focuses on schedule optimization by different areas bringing in consistencies to services from a system perspective. Identifies optimizations as they work with different areas to maximize scheduling efficiencies across the system. Understands multiple specialties and modalities and has the ability to support all of them. Manages other duties as assigned. At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin. Mercyhealth has been nationally recognized for our commitment to our people and culture, including: #1 in the nation on AARP's Best Employers for Workers Over 50 One of Working Mother magazine's 100 Best Companies for Working Mothers A Top 50 Company and Top 10 Nonprofit for Executive Women For over 135 years, Mercyhealth has provided high-quality health care to residents throughout northern Illinois and southern Wisconsin. We have a passion for providing comprehensive health care close to home for area residents through our six hospitals and 85 primary and specialty care locations. As an integrated health system, you can come to us for routine health care, like annual physicals, immunizations and preventive health screenings, as well as highly specialized care, such as neonatal intensive care, heart surgery, stroke care, neurosurgery, cancer treatment and much more. The range of Mercyhealth's specialties and the skills of our doctors, nurses and clinical staff are truly extraordinary.

Requirements

Two years of healthcare registration, scheduling, or physicians' office experience required.
Healthcare revenue cycle related certification or an equivalently designated certification approved by management required within 1 year of hire.
Excellent customer service skills.
Excellent oral communication skills/organizational skills
Ability to handle stress and problem solve
Ability to multi-task
Able to work independently

Nice To Haves

High school diploma or equivalent preferred.
Two years of customer service experience preferred.
Computer experience preferred.
Knowledge of EPIC desirable

Responsibilities

Ensures all scheduled visits are pre-registered and accounts are appropriately certified/authorized before the service date.
Initiates, obtains, and documents referrals/authorizations/pre-certifications in appropriate systems.
Answers incoming external/internal telephone calls, determines purpose of calls and schedules appropriately or routes to physician practices or other departments as appropriate.
Registers new and returning patients via multiline phone lines, and various Mercy systems/applications for visits within the Mercyhealth System ensuring that all required elements are gathered to ensure payment for the service provided.
Initiates outbound calls to external providers, patients, and/or payers based on referrals entered into the system and schedules appropriately.
Communicates with provider's office as needed.
Ensures compliance with Access and Revenue Cycle related policies and procedures.
Manages waitlists and rescheduling/cancellation of appointments as necessary.
Completes accounts in assigned worqueues.
Manages patient initiated scheduling requests through MyChart, Telehealth, or other self-scheduling applications.
Maintains a high level of professionalism and provides a quality patient experience.
Schedules appointments appropriately according to provider and clinic-based protocols.
Performs ancillary tasks by providing outreach to patients.
Answers questions about organization and provides callers with address, directions and other information about the site that they are scheduled for.
Ensures compliance with reporting related to demographics and federal and state requirements.
Has in-depth knowledge of community based, state or federal government programs to provide assistance to patients who have limited or no ability to pay for their health care needs.
Screens patients and provides assistance with completion of applications, if necessary.
Serves as a liaison to clinical staff by maintaining good communication regarding any problems and/or resolutions to patient issues or access concerns.
Contacts insurance companies or employer groups via phone, web portals, electronic applications, or other appropriate means to determine eligibility and benefits for necessary services to obtain financial resolution and guarantee payment on account.
Maintains current knowledge of payor payment provisions and regulations to ensure correct data is gathered and documented.
Provides financial information to patients, which includes patient financial obligations, estimated costs of services, billing practices, and establishing payment arrangements as necessary.
Collects co-pays, deductible and other out of pocket expenses via phone and/or in person and ensures patients understand their financial obligation and arrange for payment at the time of visit.
Advises department leadership of possible postponement or deferral of any elective/non-emergent service which have not been approved prior to service date.
Documents activity within appropriate EMR or patient accounting systems.
Complies with Mercyhealth Cash Handling and Collection Policies.
Demonstrates an understanding and follows patient confidentiality policies and all HIPAA Regulations.
Performs other clerical duties as needed such as faxing, filing and photocopying.
Subject matter expert with regards to assigned responsibilities.
Provides training to new partners, as well as on an as-needed basis.
Completes pre-registration and ensures appropriate referrals are in place and authorized.
Ensures compliance with Patient Access and Revenue Cycle related policies and procedures.
Reviews external orders/referrals to ensure authorization and compliance requirements are met.
Assists with schedule utilization reports/documentation
Participates in workgroups related to access/scheduling improvements.
Notifies leadership of scheduling or access issues (time to next appt, provider cancellations, etc.).
Schedules for all specialties and modalities across the system.
Completes pre-registration at time of scheduling.
Promotes digital access and patient engagement.
Ensure coordination occurs throughout the entire system rather than at one physical location.
Ensures that medical necessity is met.
Utilizes waitlists for the system to ensure that we are accelerating patients accessing system.
Focuses on schedule optimization by different areas bringing in consistencies to services from a system perspective.
Identifies optimizations as they work with different areas to maximize scheduling efficiencies across the system.
Understands multiple specialties and modalities and has the ability to support all of them.
Manages other duties as assigned.