Patient Access Assistant I - Derm & Plastic Surg Chambersburg - PT Days

WellSpan Health•Chambersburg, PA

2d•Onsite

About The Position

This is a part-time position (20 hours weekly) for a Patient Access Assistant I in the Dermatology & Plastic Surgery department in Chambersburg. The role operates on a dayshift schedule. The assistant works under direct supervision and is responsible for representing the System professionally with excellent customer service. Key duties include patient interviews for financial, biographic, and demographic information, explaining financial requirements and collecting payments, explaining insurance coverages, scheduling appointments, managing patient check-in/check-out, processing payments, and resolving billing inquiries. The role also involves supporting process improvements, assisting with service recovery, and potentially traveling to other medical practices. Common expectations include administrative tasks like typing, filing, answering phones, maintaining records, and adhering to established policies and procedures. The position emphasizes providing outstanding customer service, fostering teamwork, and practicing fiscal responsibility.

Requirements

High School Diploma or GED Required
Less than 1 year of experience
3 - 6 months front desk or physician office experience Required
Excellent communication and interpersonal skills.
Knowledge of medical office operations to include reception, billing and insurance and general office skills.
Computer skills.

Nice To Haves

Post High School Vocational/Specialized Training (Professional Medical, Administrative or Business School) Preferred

Responsibilities

Conducts patient interview to collect accurate financial, biographic and demographic information for patient visits.
Explains financial requirements to the patient or responsible party and collects deposits or deductibles as required.
Explains insurance coverages and requirements for precertification/preauthorization, as applicable.
Collects and reviews registrations to ensure accurate financial and demographic information has been obtained and properly entered into appropriate information systems.
Schedules patient appointments for patients with other provider offices including correct processing of necessary referral forms, pre-authorization forms, test instructions, patient benefit verification and transfer of patient information.
Performs various duties for effective check-in and check-out of patients.
Receives payment from patients via the kiosk, manually when applicable and issues receipts when requested.
Reviews and completes pre-arrival, in-basket messages and other work queues as assigned.
Reconciles daily cash and verified account balances.
Performs other tasks related to end of day batch control, cash drawer etc.
Researches billing questions and problems for patients with billing service.
Actively supports process flow improvement and provides constructive feedback to Supervisor.
Assists with service recovery.
Must have the ability to travel and work at other medical practices as needed.
Types and/or compiles correspondence and reports, photocopies information, files information, answers the telephone, takes messages and directs calls.
Prepares and maintains records of patient charges.
Maintains department records, reports and files.
Maintains established policies and procedures, objectives, quality assessment, safety, environmental and infection control standards.
Participates in educational programs and in-service meetings.
Provides outstanding service to all customers, fosters teamwork, and practices fiscal responsibility through improvement and innovation.
Proactively approach and greet all guests with a warm and personal greeting.