Patent Prosecution Clerk (Foreign Prosecution)

Osler, Hoskin & Harcourt LLP•Ottawa, ON

1d•CA$60,000 - CA$80,000•Hybrid

About The Position

Osler, Hoskin & Harcourt LLP is seeking a Patent Prosecution Clerk to join their leading and growing Intellectual Property Department in their Ottawa office. This full-time position is open to candidates with prior knowledge and understanding of foreign patent workflow and processes, including U.S. patents and Patent Cooperation Treaty (PCT) International patents. The firm prides itself on attracting and maintaining bright talent and fostering a unique firm culture that nurtures mentoring and the exchange of ideas. This is an existing vacancy.

Requirements

Prior knowledge and understanding of foreign patent workflow and processes (including but not limited to U.S. patents, and Patent Cooperation Treaty (PCT) International patents)
At least 2-3 years of hands-on experience
Ability to obtain, clarify, present, and discuss information pertinent to assignment in a clear and concise manner
Proficient in Microsoft (Outlook, Word, Excel)
Accuracy of work product and excellent attention to detail
Strong communication, interpersonal, and client service skills
Ability to multi-task and prioritize
Advanced organizational skills
Ability to work independently
Teamwork skills to interact/collaborate with various group members; partnered with ability to take initiative and work independently
Ability to maintain absolute confidentiality of information

Nice To Haves

An undergraduate degree or diploma in business administration, law clerk or similar would be an asset.

Responsibilities

Maintain docketing, reminder, and bring-forward systems to track foreign patent prosecution deadlines and ensure timely follow-up by legal professionals
Open records, data entry and review in IP database (Inprotech)
File U.S. provisional and PCT International patent applications using their online filing platforms
Coordinate the filing of foreign patent applications through foreign associates
Communicate directly with U.S. Patent and Trademark Office (USPTO), World Intellectual Property Office (WIPO), and foreign associates on behalf of clients and legal professionals regarding status, maintenance and advancement of patent examination and prosecution
Draft correspondence, letters, and memos for review by a legal professional
Communicate directly with clients such as reporting routine matters
Administering formality requirements
Coordinate and track the approval and payment of foreign associate invoices
Facilitate the entering of tariffs and government fees into our billing system
Review of pre-bills, including routing of pre-bills to legal professionals for approval
Perform other duties as assigned