Parts Room Coordinator

UNC Dairy • Town of West Seneca, NY

1d

About The Position

The Parts Room Coordinator plays a critical role within the Maintenance
Department by supporting equipment reliability and plant operations through
effective maintenance purchasing and spare parts inventory management.

This position is responsible for high-volume, time-sensitive maintenance
transactions, including requisition processing, part identification, supplier
coordination, and cycle counting. Serving as a key link between maintenance,
purchasing, and suppliers, the role ensures efficient workflows, cost control, and accurate inventory management.

This position directly supports:

Equipment uptime
Preventative maintenance compliance
Inventory accuracy and material availability
Cost control through disciplined purchasing practices

Requirements

• High school diploma or equivalent (Associate’s degree or technical background preferred)
• Minimum of 2 years of experience in a purchasing, inventory, or maintenance support role
• Strong mechanical aptitude with the ability to identify maintenance parts
• Experience with CMMS, ERP, or inventory management systems
• Proficiency in Microsoft Excel and basic computer systems

Nice To Haves

• Experience in a manufacturing or food/dairy environment
• Familiarity with maintenance parts such as motors, bearings, valves, and pneumatics
• Knowledge of MRO (Maintenance, Repair, and Operations) inventory practices
• Understanding of procurement processes and vendor management

Responsibilities

• Process and manage purchase requisitions for maintenance parts and services
• Source and identify correct parts with accurate specifications
• Coordinate with vendors on pricing, availability, and lead times
• Expedite critical orders to support urgent maintenance needs
• Ensure timely creation and follow-up of purchase orders
• Maintain accurate inventory levels for maintenance-critical spare parts
• Own and execute the cycle counting program to ensure inventory accuracy
• Investigate and resolve inventory discrepancies
• Ensure proper part labeling, storage, and organization
• Support stocking strategies for critical spare parts
• Work with approved suppliers to ensure dependable supply and service
• Obtain competitive quotes when applicable
• Support bid best practices, including: Competitive bidding when lead time allows Price validation against historical spend Use of approved vendors
• Track and work to reduce premium freight and emergency purchasing
• Serve as the primary point of contact for maintenance-related parts needs
• Ensure parts availability for: Corrective maintenance Preventative maintenance Planned shutdowns
• Proactively communicate part status, delays, and potential risks
• Maintain accurate data in CMMS/ERP systems (parts, pricing, and vendor information)
• Track purchase order status and delivery timelines
• Maintain purchasing documentation for compliance and audits
• Support reporting related to: Stockouts Expedited orders Maintenance spend trends

Benefits

• participation in group health and/or dental insurance
• retirement plan
• wellness program
• paid time away from work
• paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED