Parts Room Coordinator

Join the Our Talent Network•West Seneca, NY

1d•$25•Onsite

About The Position

Join a team that nourishes life from farm to table! Upstate Niagara Cooperative, proudly owned by 200+ local family farms, is one of America’s largest and most stable dairy cooperatives. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands: Upstate Farms®, Bison®, Milk for Life®, and Intense Milk®. Here, you’ll support sustainable farming, strong communities, and the mission to deliver fresh, local dairy to families every day. Hours: 2nd Shift M-F (3pm-11:30pm) Position Summary The Parts Room Coordinator plays a critical role within the Maintenance Department by supporting equipment reliability and plant operations through effective maintenance purchasing and spare parts inventory management. This position is responsible for high-volume, time-sensitive maintenance transactions, including requisition processing, part identification, supplier coordination, and cycle counting. Serving as a key link between maintenance, purchasing, and suppliers, the role ensures efficient workflows, cost control, and accurate inventory management. This position directly supports: Equipment uptime Preventative maintenance compliance Inventory accuracy and material availability Cost control through disciplined purchasing practices

Requirements

High school diploma or equivalent (Associate’s degree or technical background preferred)
Minimum of 2 years of experience in a purchasing, inventory, or maintenance support role
Strong mechanical aptitude with the ability to identify maintenance parts
Experience with CMMS, ERP, or inventory management systems
Proficiency in Microsoft Excel and basic computer systems

Nice To Haves

Experience in a manufacturing or food/dairy environment
Familiarity with maintenance parts such as motors, bearings, valves, and pneumatics
Knowledge of MRO (Maintenance, Repair, and Operations) inventory practices
Understanding of procurement processes and vendor management
Core Competencies Attention to Detail – Accuracy in part identification and inventory management Urgency & Execution – Ability to support fast-paced maintenance demands Organization – Strong discipline in inventory control and documentation Communication – Clear and effective coordination with maintenance teams and suppliers Accountability – Ownership of purchasing decisions and inventory outcomes

Responsibilities

Maintenance Purchasing Execution
Process and manage purchase requisitions for maintenance parts and services
Source and identify correct parts with accurate specifications
Coordinate with vendors on pricing, availability, and lead times
Expedite critical orders to support urgent maintenance needs
Ensure timely creation and follow-up of purchase orders
Inventory & Spare Parts Management
Maintain accurate inventory levels for maintenance-critical spare parts
Own and execute the cycle counting program to ensure inventory accuracy
Investigate and resolve inventory discrepancies
Ensure proper part labeling, storage, and organization
Support stocking strategies for critical spare parts
Supplier Coordination & Cost Control
Work with approved suppliers to ensure dependable supply and service
Obtain competitive quotes when applicable
Support bid best practices, including: Competitive bidding when lead time allows Price validation against historical spend Use of approved vendors
Track and work to reduce premium freight and emergency purchasing
Maintenance Support & Coordination
Serve as the primary point of contact for maintenance-related parts needs
Ensure parts availability for: Corrective maintenance Preventative maintenance Planned shutdowns
Proactively communicate part status, delays, and potential risks
Systems, Data & Documentation
Maintain accurate data in CMMS/ERP systems (parts, pricing, and vendor information)
Track purchase order status and delivery timelines
Maintain purchasing documentation for compliance and audits
Support reporting related to: Stockouts Expedited orders Maintenance spend trends