Parts & Inventory Coordinator – Raleigh Location

Pro-Serv Food Equipment•Charleston, SC

19h•Onsite

About The Position

Pro-Serv Food Equipment is seeking a highly organized, detail-driven Parts & Inventory Coordinator to manage all parts ordering, receiving, labeling, warehouse organization, and system updates for our Raleigh location. This role is critical to operational success. Accuracy, accountability, and same-day execution are required standards. The Parts & Inventory Coordinator serves as the local inventory control point for Raleigh while following company-wide inventory procedures.

Requirements

Strong attention to detail and organization
Ability to follow SOPs without deviation
Computer proficiency (ServiceTrade experience a plus)
Ability to work independently and meet same-day deadlines
Strong communication and accountability mindset

Nice To Haves

Experience with inventory, warehouse, or parts coordination preferred

Responsibilities

Order all required parts for Raleigh jobs, warehouse stock, and truck stock
Create and manage Purchase Orders (POs) in ServiceTrade
Verify pricing, quantities, and vendors before submission
Communicate urgent, delayed, or back-ordered parts to the Inventory & Operations Manager
Physically receive all parts delivered to the Raleigh warehouse
Match parts against packing slips and POs
Identify and report shortages, damages, or discrepancies immediately
Receive parts in ServiceTrade same business day
Label all parts upon receipt with job number, PO number, or stock location
Ensure no unlabelled parts are placed into storage
Separate job-specific parts from warehouse stock
Maintain organized, clearly marked storage areas
Place parts in designated Raleigh warehouse locations
Secure high-value or critical parts
Maintain warehouse cleanliness and standards
Update PO and job statuses in ServiceTrade
Ensure accurate job notes and part tagging
Close POs only when fully verified
Flag incomplete or partial orders for follow-up
Maintain accurate Raleigh warehouse inventory
Participate in cycle counts and physical inventories
Investigate and report discrepancies immediately
Prevent inventory loss through proper handling
Verify all daily receipts are entered in ServiceTrade
Confirm all parts are labeled and stored
Submit daily End-of-Day (EOD) reports
Complete assigned audits
Leave warehouse and systems in clean, accurate condition