Partnerships Coordinator

Greater Columbus Sports Commission•Columbus, OH

13d•Hybrid

About The Position

The Greater Columbus Sports Commission is the only organization 100% focused on bringing sports events to Columbus, which is the 14th largest city in the United States and one of the fastest growing cities in the Midwest. Our team is comprised of passionate, smart staff members who are proud to amplify Columbus and elevate its position as a top sports event host city. Just like the community we serve, Sports Commission team members are open-minded, creative, hard-working, and welcoming. Beyond our forward-thinking professional development and flexible policies, we’re proud to be a progressive, vibrant and uplifting workplace. Every day, the team strives to live out each of the organization’s core values: Value the Voices, Take It On, Live Your Passion, Create Moments and Think Forward. We incorporate these into daily responsibilities and meetings, and they’re crucial to our organization’s interactions with partners and community members — we honor our past and are always looking to the future. The Partnerships Coordinator will support the Strategic Partnerships team and the plan to generate partnership revenue to meet annual goals for recruitment of partner businesses and public/private sector groups. You will help prospect external partners as well as work closely with internal teams throughout the Sports Commission to plan and execute partner events and fulfill partner benefits. You will also support the team in achieving revenue goals for the GCSC owned and special events – such as Community Cup and Youth Camp, and NCAA Women’s Final Four.

Requirements

Experienced in the following areas (either through education, work experience or a combination of both) typically 2+ years:
Partnership, development or fundraising functions of a for profit or non-profit
Working in a CRM system for data management
Connecting people and building relationships with corporate and community partners
Coordinating events such as social, large meetings or fundraisers
Knowledge of basic account receivable/invoicing
Administrative work experience in a small team office setting or environment
Situation and roles requiring discretion, tact, judgment, and poise
Ability to take direction from others, ask questions when needed, and apply feedback
Ability to anticipate needs, develop solutions and overcome obstacles with minimal direction
Ability to adhere to confidentiality with the ability to gain trust and respect by all board members, ensuring privacy and security of information; adhere to all information, privacy and security policies, procedures, standards, and guidelines
Strong organizational skills with ability to manage multiple projects with the ability to reprioritize daily to respond to customer, client or employee changes and deadlines.
Flexibility and openness to new ideas, and different perspectives.
Demonstrates strong written and verbal communications skills.
Demonstrates the ability to work independently but also can be a collaborative team member.
Demonstrates a strong commitment to fostering a culture of innovation and collaboration.
Demonstrates a strong commitment to Diversity, Equity, Inclusion and Accessibility.
Proficient in Microsoft Suite 365, Outlook, PowerPoint and Word, and related software.
Ability to work flexible hours, including evenings, weekends, and holidays., as necessary
Familiar with and advocate for the Columbus region
Passion for representing the city of Columbus as a sports destination
Demonstrates a commitment to our company values: Value the Voices, Think Forward, Take it On, Create Moments and Live your Passion.
The organization requires all employees to obtain and maintain the Experience Columbus Insider (ECI) accreditation.
Viewing computer monitors
Frequent talking and/or listening with team or external people
Regular sitting at a desk
Standing during event registration
Lifting up to 15 lbs. during events, only as needed, with or without assistance

Responsibilities

Maintain accurate and up-to-date partnership records in the CRM system (Simpleview), including partner and non-partner listings in the CRM tracking leads, monitoring responses, and verifying bookings or lost business.
Prepare monthly reports including partnership activity summaries, prospecting reports, and billing updates.
Prepare and Initiate invoicing for partners while maintaining an understanding of the team’s community partner renewal goals and strategically supporting to reach those sales goals.
Communicate with partners and request other partnership information
Coordinate projects for growing and retaining partnerships and increase partner engagement
Assist in prospecting and researching potential new partners and sponsors
Assist with coordinating large activation projects such as Home Court within the Community Cup event.
Assist in the logistics for various board and committee meetings such as Emerging Leaders Board Nominating/Governance meetings and Board Orientations. Includes invitee list, agenda preparation, catering, room set up, information packets, PowerPoints and ensuring meeting minutes are recorded
Assist in coordinating the corporate partner networking events and Corporate Partner Engagement Committee meetings and events
Assist with logistics for internal and external meetings, including the quarterly Board of Commissioner meetings. This would include document preparation, scheduling, updating board member lists, minutes, event space planning and catering, and other meeting logistics.
Provide general administrative support to the Strategic Partnerships team, including project coordination and assistance with overflow tasks, as needed.
Assist with special projects as assigned
General team needs, ordering event supplies, scanning/printing documents organizing files, mailings and arrange shipment of materials
Prepare travel arrangements and itineraries, as needed
Attend Experience Columbus or Sports Commission community and industry functions