Partnerships and Activations Coordinator
About The Position
At Danny Wimmer Presents, we don’t just put on festivals—we create unforgettable experiences where music, fans, and brands come together in epic ways! We are currently looking for someone who thrives in a fast-paced, high-energy environment, can meet urgent deadlines, and shines under pressure. Passion for music is essential, as we offer long-term growth opportunities for individuals willing to learn from the ground up. We are currently looking for a detail-oriented, highly organized Partnership & Activations Coordinator (Contract) to support our team during peak festival season. This role is critical in ensuring our sponsorships and brand activations are executed seamlessly, with a strong focus on logistics, communication, and administrative support. The ideal candidate thrives in a fast-paced environment, is comfortable managing multiple workstreams at once, and brings a proactive, solutions-oriented mindset to every task. Passion for live events and brand partnerships is a major plus.
Nice To Haves
- Passion for live events and brand partnerships
Responsibilities
- Upload contract links and final documents to Airtable once signed
- Maintain document organization with standardized naming conventions
- Ensure complete internal handoff of all new deals, including intake forms, final contracts, and notifications to AMs
- Manage calendars and meetings for Account Managers
- Book travel and accommodations
- Support onboarding by tracking documentation (contracts, COIs, asset forms)
- Support deliverables tracking in Airtable, Google Drive, and Lennd
- Support signage approvals, menu builds, and activation tracking
- Submit partner logos to the marketing/web team
- Ensure brand updates are reflected on websites, mobile apps, and press releases
- Create ticket calculator forms and attach to Ticketing Airtable
- Track Will Call submissions and confirm with the ticketing team
- Coordinate shipment of ticket/credential packets
- Schedule activation and concession calls
- Join calls and take detailed notes for follow-up
- Attach contracts and DPMs in Airtable
- Create and manage Google Drive folders using standard naming conventions
- Maintain billback grids and checklist progress
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
