Partnership Marketing & Promotions Coordinator

Live Nation Entertainment•New York, NY

23h•$20 - $25

About The Position

The Partnership Marketing & Promotions Coordinator provides administrative and operational support for promotional campaigns, including sweepstakes, contests, and surprise-and-delight programs, as well as ongoing sponsorship asset tracking for Ticketmaster’s Partnership Marketing Team. The role also supports day-to-day clerical work, documentation upkeep, winner processing, and routine monitoring and reporting of sponsorship assets. This is a support role; final compliance decisions and legal approvals remain with full-time Partnership Marketing staff and Ticketmaster Legal. This is a temporary, part-time role for a one-year term, with a set schedule of up to 15 hours per week. Work includes campaign launches, winner-processing windows, and reporting deadlines. The position is based in New York, NY, or may be remote elsewhere in the United States, with a preference for the Eastern time zone. The schedule is flexible.

Requirements

Bachelor’s degree.
Prior experience in a marketing support or coordinator role.
Basic knowledge of sports marketing and sponsorship principles.
Strong organizational skills and attention to detail.
Strong project management skills, including timeline ownership, prioritization, follow-through, and risk management.
Proficiency with common productivity, presentation, spreadsheet, communication, and project-tracking tools, such as Google, Microsoft, and Canva.
Comfort learning new software and reporting platforms, including promotion management tools and tracking dashboards.
Clear, concise, and professional written and verbal communication.
Ability to handle sensitive and confidential documentation.
Desire for a flexible schedule and ability to pivot among competing priorities and projects as needed.
Passionate and motivated.
Driven with and by an entrepreneurial spirit.
Resourceful, innovative, forward-thinking, and committed.

Nice To Haves

Familiarity with sponsorship, promotions, or sweepstakes processes.
Basic familiarity with design tools such as Canva or Photoshop.

Responsibilities

Maintain and organize shared files, trackers, and the promotional materials library, including microsites, landing pages, partner lists, approved creative assets, and affidavits.
Schedule and coordinate stakeholder meetings, prepare agendas, and distribute notes and action items.
Maintain campaign trackers, budgets, and timelines using Excel, Word, and PowerPoint.
Format and proofread sponsorship and promotions documents for internal and client distribution.
Handle routine promotions correspondence as directed by Partnership Marketing Managers.
Prepare, organize, and file audit and record-keeping documents, including affidavits, releases, W-9s, and receipts.
Support development of promotional plans for music, sports, and live-event initiatives.
Build and maintain promotional campaign timelines, launch plans, channel requirements, and approval paths.
Compile promotion details, including prize structure, eligibility, dates, and entry mechanics.
Convert campaign objectives into briefs for creative, CRM, media, and partner teams.
Develop copy for entry pages, social media, and promotional materials.
Submit promotional artwork requests to the internal creative team.
Build entry pages using the in-house system and route them for approval.
Collect and organize winner documentation, including affidavits, liability and publicity releases, guest releases, and W-9 forms.
Perform initial completeness checks on W-9s and releases and flag discrepancies; final verification and legal sign-off remain with Legal and the Promotions Manager.
Initiate and manage winner communications, including notifications, status updates, and document follow-ups, and secure winner affidavits and related paperwork under the direction of the Partnership Marketing Manager and agency.
Coordinate event requirements, including ticket quantities, venue details, and winner communications, with the Partner Marketing team and agency team.
Monitor entry periods and track prize procurement, shipping logistics, and fulfillment timelines.
Establish repeatable processes, trackers, templates, and documentation to improve campaign quality and team efficiency.
Monitor sponsor assets across digital and social placements to confirm delivery against contracted terms.
Coordinate materials for the monthly partnership marketing newsletter and populate deployment templates.
Assist with audits of asset-tracking links and compile recurring sponsor-asset performance reports for internal reviews.
Support basic competitive and landscape monitoring related to sponsorship activity as assigned.