Partner Administrative Assistant

KPMG•Victoria, BC

8d•Onsite

About The Position

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. KPMG is looking for an Partner Administrative Assistant who can provide support on a range of activities to ensure a high-quality product in our Victoria, BC office.

Requirements

Advanced skills with MS Office and Adobe products (in particular, Outlook, Excel, PowerPoint and Acrobat)
Proficiency to quickly learn proprietary software
Excellent communication skills
Strong project management skills
Performance Management experience leading a team or supervising a team
Good judgment and analytical skills with a focus on attention to detail
Capable of working independently and take ownership of tasks
Ability to quickly and smoothly adapt to changing client demands
Minimum 5+ years administration experience

Responsibilities

Support the administrative needs of Partners
Understand their business needs, mitigate issues and bring solutions
Handle highly sensitive and confidential information requiring a high level of discretion
Create and distribute communications
Coordinate meetings, conference calls, video conferences, etc.
Coordinate and/or facilitate all onboarding and offboarding activities for staff, working with HR and IT on logistics
Review and monitor compliance of expense reports prior to approval
Coordinate training arrangements and monitor compliance
Act as an expert in firm policies, provide guidance/technical resource and process direction
Provide senior level administrative support to partners and/or managers
Respond to local Business Units/office queries related to Learning
Organize learning events and preparation of reports
Coordinate events pertaining to a function or sub-function
Support People Leaders by coordinating and attending meetings, prepare meeting handouts, take minutes, highlight action items, and ensure deadlines are met
Liaise with finance to ensure proper allocation of expenses and timely submission
Assemble reports in support of annual compensation process for Practice/Office Leaders
Coordinate meetings, conference calls, video conferences, etc.
May be a performance manager to other admin in your group which entails mentoring staff, setting goals, interim meetings and year end evaluations