Part-Time Staff Administrative Assistant

American University • Washington, DC

10h • Hybrid

About The Position

The Administrative Assistant for the Advancing College Teaching for Student Success (ACTSS) National Center serves as the essential anchor, responsible for the seamless coordination of the center’s administrative, financial, and strategic activities. This role provides high-level support and organization for grant administration, project management, and internal workflow systems. This role will be the primary liaison between the ACTSS center and partners both internal and external to the University. This position is grant funded by the Lumina and ECMC Foundations.

Requirements

• Bachelor's degree or equivalent.
• 1 - 3 years of relevant experience.

Responsibilities

• Coordinating professional correspondence with advisory board and other partners, including assisting with scheduling meetings; assisting with onboarding and support for ACTSS personnel.
• Liaising with university offices, including acting as the primary contact for HR, payroll, Office of Research, and the Provost’s office.
• Handling high-level scheduling for the Center Director, facilitating project management meetings, and supporting other ACTSS personnel to keep project milestones on track using project management software.
• Planning and executing ACTSS center events, including venue booking and vendor management, among other event related tasks.
• Assisting with the administrative components of grant applications, for example formatting biosketches, coordinating timelines, supporting the submission process, and coordinating with ACTSS partners.
• Scheduling research visits.
• Tracking grant expenditures, processing reimbursements, and managing procurement in compliance with universities financial policies and in coordination with SOE and university grants personnel.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees