Part-Time Recruiting Coordinator
About The Position
Pagaya is seeking an operational, detail-oriented Part-Time Recruiting Coordinator (~20 hours/week) to join their Recruiting team. This role is a foundational pillar of the recruiting function, responsible for managing the movement, logistics, and candidate touchpoints to ensure efficient and exceptional hiring. The position operates at the intersection of candidate experience, operational excellence, and AI-driven efficiency. Pagaya is looking for a proactive problem solver and self-starter who thrives in a fast-paced environment, excels at synthesizing information on the fly, and maintains relentless follow-through. This is a flexible, part-time position designed for someone who brings operational precision, white-glove candidate care, and a desire to help build and scale best-in-class recruiting processes.
Requirements
- 3+ years of experience as a Recruiting Coordinator, HR Assistant, or similar candidate-facing operational role in a fast-paced tech, fintech, or modern corporate environment.
- Hands-on experience with Greenhouse ATS, Google Workspace (G-Suite), LinkedIn Recruiter and AI tools; comfort adopting new tech tools and recruitment automations.
- Exceptional written and verbal communication skills with the ability to provide high-touch service to candidates and senior internal stakeholders alike.
- Meticulous attention to detail, strong organizational skills, and a proven ability to handle sensitive information with complete confidentiality.
- Nimble, solution-oriented mindset with the ability to pivot quickly in an evolving, high-growth environment.
- Availability to work a structured part-time schedule of approximately 20 hours per week (distributed across core business hours).
Responsibilities
- Manage complex end-to-end interview scheduling across multiple roles, coordinating video and potential on-site interviews across varying time zones.
- Partner seamlessly with recruiters, hiring managers, interviewers, Executive Assistants, and global internal stakeholders.
- Track and manage candidates through our Applicant Tracking System (Greenhouse), proactively ensuring interview feedback is submitted promptly and escalating potential bottlenecks.
- Serve as the primary ambassador for Pagaya’s candidate experience, delivering high-touch, thoughtful communication from initial contact through onboarding.
- Act as the candidate host for executive or key candidate interactions, ensuring a seamless, high-bar recruitment journey.
- Support interviewers by providing necessary materials, context, and operational guidance to deliver a smooth interviewing process.
- Maintain impeccable Greenhouse ATS hygiene, workflow documentation, and team content libraries.
- Identify operational inefficiencies in the coordination lifecycle, recommending and testing workflow automations and best practices to standardize and scale our recruiting process.
- Provide crisp, proactive status updates and reports to hiring managers ahead of recurring talent strategy meetings.
- Partner closely with U.S. recruiters and collaborate on cross-functional global initiatives (including peers in Israel).
- Provide recruiters with active search support, including initial resume screening, preliminary sourcing, and candidate lead identification.
- Collaborate with recruiters and hiring managers to design structured interview plans and maintain objective hiring standards.
Benefits
- Health, happiness, and productivity go hand-in-hand.
- Benefits programs and perks that allow every Pagayan to do the best work of their life.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
