Part-Time Receptionist

Wheeler Avenue Baptist Church•Houston, TX

1d•Onsite

About The Position

Serves as the initial contact for all callers and visitors to the church. This role involves managing a multi-line phone system, greeting visitors, handling mail, performing general clerical duties, and maintaining office supplies and organization. The receptionist will also need to access and navigate the ShelbyNext membership system and Event Management System, and maintain knowledge of church events and scheduling information.

Requirements

High school diploma or GED equivalent, two to four years related experience, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Proficient in Microsoft Word, Outlook, and Excel and navigating the internet.
Strong interpersonal skills.
Ability to understand and follow written and verbal instructions.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Commitment to excellence and high standards.
Strong organizational skills; able to manage priorities and workflow.
Keystrokes a minimum of 45 wpm.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Professional appearance and demeanor.
Ability to perform diversified clerical functions and basic accounting procedures.

Nice To Haves

Bilingual skills are a plus.

Responsibilities

Answers, screens, and directs calls on a multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to the appropriate employee’s voicemail or email.
Clears messages each morning and delivers them to appropriate employees.
Meets and greets all visitors; determines their needs and directs them to the appropriate employees/locations.
Responds to visitors, clients, and employees in a courteous and professional manner.
Opens and routes incoming mail.
Prepares and forwards outgoing mail and packages.
Composes and types routine correspondence as required.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
Organizes and maintains file system; files correspondence and other records.
Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Access and navigate the ShelbyNext membership system and Event Management System. To maintain knowledge of church events and scheduling information.
Maintain paper and toner in the copier on the first-floor level.
Performs other related duties as assigned by management.