Part-Time Archives Assistant

Tyler Junior College • TJC Central Campus, TX

6d • Onsite

About The Position

The Part-Time Archives Assistant provides support for the organization, preservation, description, and accessibility of materials held by the Tyler Junior College Archives. This position assists the Archivist with processing archival collections, maintaining records related to donated materials, digitization projects, and responding to basic research and reference needs. The position helps ensure that materials documenting the history of Tyler Junior College are properly organized, preserved, and accessible for future generations.

Requirements

• High School Diploma or equivalent
• One year of college experience
• Ability to organize and accurately describe materials
• Ability to follow established procedures
• Ability to handle historical and fragile materials carefully
• Ability to maintain accurate records
• Ability to work independently on detailed projects
• Ability to communicate effectively with students, employees, researchers, alumni, and members of the public
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

Nice To Haves

• College coursework in history, library science, museum studies, archives, public history, humanities, or a related field
• One year of experience working in a library, archives, museum, records management environment, or similar setting.
• Experience working with historical materials, digitization, scanning, data entry, collections, or research is preferred.

Responsibilities

• Assist with organizing, arranging, and describing archival collections, including photographs, documents, publications, memorabilia, and other historical materials
• Assist with accessioning and documenting materials donated or transferred to the Tyler Junior College Archives
• Maintain accurate records regarding the provenance, location, and status of archival materials
• Assist with creating and updating inventories, collection records, finding aids, and other descriptive materials
• Assist with digitization of photographs, documents, publications, and other archival materials
• Scan materials and create appropriate file names and descriptive information according to established procedures
• Assist with the proper handling, storage, and rehousing of archival materials using appropriate preservation practices
• Identify materials requiring preservation attention and report concerns to the Archivist
• Assist with locating archival materials in response to research and reference requests
• Provide basic assistance to students, employees, researchers, alumni, and members of the public using archival collections
• Assist with research related to the history of Tyler Junior College and its programs, people, buildings, organizations, and events
• Assist with archival exhibits, displays, programs, and special projects
• Help maintain the physical organization and security of archival collections
• Maintain confidentiality and follow established procedures regarding restricted or sensitive materials
• Assist with inventory projects and periodic reviews of archival holdings
• Assist with identifying and documenting historical materials located in other areas of the College
• Assist with preparing archival materials for exhibits, presentations, publications, and College events
• Assist with projects related to the Tyler Junior College Centennial and other institutional history initiatives
• Perform data entry, filing, scanning, and other clerical duties associated with archival operations
• Maintain an orderly and clean archives workspace and storage areas
• Support the Archivist and Learning Commons staff with special projects and events as needed
• Attend staff meetings and training as required

Benefits

• Equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).
• Criminal background check

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED