Part Time Administrative Specialist

Renewing Management Inc•Indianapolis, IN

just now•Onsite

About The Position

Do you want to join a team of individuals who are making a difference? Renewing Management has been restoring hope by transforming communities across Indiana for over 20 years. We are a passionate and driven team of committed professionals where every voice is heard and the best idea wins. POSITION SUMMARY: The Part Time Administrative Specialist plays a vital role in supporting daily office operations while serving as a friendly and professional first point of contact for Renewing Management. This dynamic position contributes to the smooth day-to-day operations of the organization by managing the front-desk and executing administrative functions including answering phones, coordinating meetings, ordering supplies, and handling correspondence. The ideal candidate is organized, personable, detail-oriented, and comfortable multitasking while handling confidential information in a fast-paced office environment. This position works on-site at the corporate office Monday through Friday, 10:00 a.m. to 2:00 p.m., supporting our team during core business hours.

Requirements

Proficiency in Microsoft Office and Google Suite
Hands-on experience with office equipment (e.g. computers, printers, copiers)
Professional attitude and appearance
Excellent verbal and written skills
Ability to learn new tasks quickly
Attention to detail
Ability to be resourceful, work independently, and be proactive when issues arise
Excellent multitasking and time-management skills, with the ability to organize and prioritize tasks
High school diploma or equivalent is required.
1 to 3 years of administrative or front office work-related experience is preferred.

Responsibilities

Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and/or office.
Answer incoming calls to the corporate office line; listen to voicemails and forward to the appropriate parties.
Provide basic and accurate information in person and via phone or email.
Ensure reception area is tidy and presentable.
Maintain office security by following safety procedures and controlling access via the reception desk.
Receive, sort, and distribute daily mail/deliveries.
Ship packages and make runs to shipping facilities.
Order front office supplies and manage inventory.
Update calendars and schedule meetings.
Arrange travel and accommodations.
Keep updated records of office expenses and costs.
Check the break room several times throughout the day to make sure it is clean, trash is removed, etc. Place supply orders and stock the break room.
Check restrooms for cleanliness and restock as needed.
Oversee the cleaning crew to ensure thorough cleaning.
Assist with ordering lunches.
Perform other duties as assigned.