Part Time EdD Administrative Specialist

Sul Ross State University•Del Rio, TX

2d•Onsite

About The Position

Primary Responsibilities Summary Function: Provides skilled administrative assistance and assumes minor administrative duties within framework of established policies. Scope: Independently coordinates routine office or departmental clerical work according to established procedures and may process varied, complex or large volumes of material. Duties Essential: Performs tasks using computer skills including word processing, spreadsheets and database, social media and website, student record software, and adobe suite; keeps various administrative, student, and financial records; handles and maintains confidential information; provides interdepartmental, student and public facing communication for the department, coordinates with the communication team and enrollment management on the design and implementation of promotional materials, compiles complex student reports which may include research, calculation, and composition, some of which may be reported to various grant entities; requisitions materials; organizes departmental travel and events including field trips and special programs, serves as a student service representative in the department, provides students and general public with information; may handle money. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Other duties as assigned. Non-Essential: Departmental duties as assigned. Supervision Received: General instructions and work periodically reviewed by department head. Given: Working Conditions Usual: Office conditions; standard hours. Position is Security Sensitive. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Human Resources Director. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Other Information An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/ The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing [email protected]

Responsibilities

Performs tasks using computer skills including word processing, spreadsheets and database, social media and website, student record software, and adobe suite
Keeps various administrative, student, and financial records
Handles and maintains confidential information
Provides interdepartmental, student and public facing communication for the department
Coordinates with the communication team and enrollment management on the design and implementation of promotional materials
Compiles complex student reports which may include research, calculation, and composition, some of which may be reported to various grant entities
Requisitions materials
Organizes departmental travel and events including field trips and special programs
Serves as a student service representative in the department
Provides students and general public with information
May handle money
Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times
Other duties as assigned
Departmental duties as assigned