Part-Time Administrative Assistant I

GG Advisors•Leawood, KS

18h

About The Position

Are you a skilled administrative professional seeking new opportunities? Do you want to contribute to a firm with an entrepreneurial mindset and be part of a dynamic team? At Goering & Granatino, a growing professional services firm, you will become an essential part of our office operations and play a key role in supporting our team. We are looking for a full-time Administrative Assistant who possesses strong organizational skills, a positive attitude, and the ability to work effectively with a diverse team. This is an excellent opportunity for someone eager to contribute to an expanding firm and help shape a positive and efficient work environment! As a key member of our administrative team, you’ll be the first point of contact for visitors and clients, support daily office operations, and help keep our workplace running smoothly and efficiently.

Requirements

Education: High School Degree
Experience: 1 year of experience in an administrative or similar business role.
Skills: Highly organized with attention to detail; strong written and verbal communication skills; ability to multitask and handle multiple priorities.
Tech-Savvy: Comfortable using Microsoft Office, Outlook, and other office software; quick to learn new systems and tools.
Team Player: Collaborative, with a positive attitude and a willingness to help others.
Proactive: Independent and able to take initiative while maintaining professionalism and adaptability in a fast-paced environment.

Nice To Haves

Experience within a CPA or professional services environment

Responsibilities

Reception & Client Communication
Greet visitors and answer calls/emails with professionalism and warmth.
Support client and staff needs with prompt, courteous assistance.
Maintain a clean, welcoming reception area.
Daily Office Operations
Open and close the office (doors, elevator, equipment checks).
Manage office supplies and equipment to ensure everything is stocked and functioning.
Distribute incoming mail and coordinate outgoing mail, including postage machine upkeep.
Administrative Support
Assist leadership and staff with general admin tasks and special requests.
Monitor shared inbox and collaborate with the admin team on task distribution.
Scan and organize documents for digital storage and accurate record-keeping.
Document Management
Receive, organize, and manage client documents (tax forms, engagement letters, etc.).
Maintain and update digital filing systems using Go File Room and SurePrep.
Help locate and retrieve client records efficiently.
Team Support & Communication
Work closely with the office manager and admin team to ensure daily operations run smoothly.
Promote a positive, team-focused work environment through collaboration and communication.
New Hire Onboarding
Welcome new team members and provide office tours.
Show basics such as how to use the copier, scanner, and where to find supplies.
Event & Office Coordination
Assist with planning office events, team meetings, and special gatherings.
Help coordinate logistics for meals, activities, and celebrations.
Other Duties as Needed
Take on additional responsibilities as they arise, ensuring high-quality and timely completion.