Parks District Maintenance Supervisor

City of Atlanta•Atlanta, GA

About The Position

Coordinates and supervises the work of a maintenance crew and contractors, as necessary. Manages operations including landscaping and natural area maintenance and may and supervise preventive maintenance programs and repairs on designated amenities and systems to ensure full and productive use of the City's facilities. Coordinates the routine and unscheduled duties to support a variety of park, building, and other assets throughout the City's park and greenspace properties. This is full-time supervisory work over a permanently assigned work group, typically 20-30 staff, but may be less or more depending on the specific division. Group may be composed of, but not limited to, landscape professionals, gardeners, drivers, technical, or construction/maintenance/ infrastructure workers. Supervision would typically be over a group of employees in the same vocational discipline. Positions at this level are characterized by supervising a small group of crew supervisors. The Park District Maintenance Supervisor may provide directed work as necessary to employees and/or contractors. This is not a foreman or lead worker. Position should have full supervisory authority. Supervision Received: Normally receives guidance regarding group objectives, scheduling, unusual priorities, etc. from management team but is free to set work methods and individual assignments. This position generally reports to an Operations Manager. Essential Duties & Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Works closely with upper management to develop and implement routine, scheduled, and preventive maintenance programs for parks, greenspaces, amenities, and facilities. Prepares and maintains maintenance records, statistics, and reports. Assists the Operations Manager and Operations Team in developing maintenance goals, objectives, policies, and priorities. Assumes primary responsibility for completing work orders within assigned areas. Supervises specific projects as assigned; ensures compliance with departmental standards, best practices, codes, and contract terms. Assists with preparing budget estimates and writing project specifications, including labor, materials, and overhead. Reviews departmental work and work orders to ensure quality assurance. Plans, organizes, and reviews replacement and additional maintenance activities and schedules with management. Coordinates, schedules, and supervises maintenance crew activities; responsible for crew productivity and safety. Assigns tasks and inspects work to ensure compliance with department, local, state, and federal standards. Issues supplies and equipment as needed and ensures adequate inventory levels. Assists in screening and hiring applicants and recommends promotions, transfers, or dismissals. Conducts required inspections of facilities and sites. Recommends equipment and supplies for purchase and maintains inventory of tools, equipment, and supplies. Ensures proper disposal of waste and byproducts in accordance with applicable standards and procedures. Ensures maintenance crew uses required protective gear and safety equipment. Ensures new employees are properly trained to District standards. Trains employees on new machinery, tools, products, and waste disposal procedures as needed. Instructs personnel in safety procedures and the safe use of hand and power tools (e.g., chainsaws, weedeaters). Maintains records of safety violations and training sessions. Responds to emergency maintenance requests as applicable. Sets up and tears down equipment and materials for special events as necessary. Inspects sites and reports safety hazards, illegal dumping, and significant repair needs. Attends meetings and training sessions as required. Represents the department and City at meetings and events as needed. Stays current on principles, practices, and new developments in assigned work areas. Makes decisions by selecting appropriate procedures and methods to complete tasks. Makes purchasing and resource allocation decisions within organizational guidelines. Leadership Provided: Has formal supervisory authority over work group and/or contractors (size dependent of nature of division) to include discipline, performance management, scheduling, training, etc.

Requirements

High school diploma or General Equivalency Diploma (GED).
3 years' progressively responsible experience in landscaping, natural area maintenance, horticulture, arboriculture, facilities maintenance, or related field.
Knowledge of methods and practices of landscape maintenance, natural area maintenance, horticulture, and arboriculture.
Knowledge of building and facility maintenance operations, including related equipment use and maintenance.
Knowledge of general maintenance practices.
Knowledge of related laws, regulations, procedures, and practices.
Knowledge of safety precautions and procedures.
Possesses strong supervisory skills.
Ability to understand and read operating manuals and job-related specifications.
Ability to establish and maintain appropriate levels of authority.
Ability to create an atmosphere of support and confidence for staff.
Ability to perform heavy manual labor, including moving furniture and lifting objects weighing up to 50 pounds.
Ability to regularly bend, climb, crouch, and stoop.
Ability to recognize problems and make sound decisions.
Ability to use tact, good judgment, resourcefulness, and diplomacy in resolving conflicts.
Ability to express ideas clearly and concisely in written and oral form with good command of the English language.
Ability to prepare required reports, documents, and correspondence for District office use and for Federal, State, and local agencies.
Ability to follow safety procedures and identify and report safety hazards.
Ability to work independently with minimal supervision.
Ability to organize workload to meet schedules and deadlines in a timely manner.
Ability to deal effectively with stress caused by workload, interruptions, and deadlines.
Ability to establish and maintain effective working relationships with faculty, supervisors, co-workers, and the general public.
Ability to explore new and innovative methods to improve operations and adopt new technologies.

Nice To Haves

Completion of appropriate technical course or associate’s degree in related field of maintenance and 3 years' progressively responsible experience in landscaping, natural area maintenance, horticulture, arboriculture, facilities maintenance, or related field is highly desired.
Certified Playground Inspector, Pesticide Licensure, CDL License, Safety Certifications or other similar and related license or certifications are desirable.

Responsibilities

Works closely with upper management to develop and implement routine, scheduled, and preventive maintenance programs for parks, greenspaces, amenities, and facilities.
Prepares and maintains maintenance records, statistics, and reports.
Assists the Operations Manager and Operations Team in developing maintenance goals, objectives, policies, and priorities.
Assumes primary responsibility for completing work orders within assigned areas.
Supervises specific projects as assigned; ensures compliance with departmental standards, best practices, codes, and contract terms.
Assists with preparing budget estimates and writing project specifications, including labor, materials, and overhead.
Reviews departmental work and work orders to ensure quality assurance.
Plans, organizes, and reviews replacement and additional maintenance activities and schedules with management.
Coordinates, schedules, and supervises maintenance crew activities; responsible for crew productivity and safety.
Assigns tasks and inspects work to ensure compliance with department, local, state, and federal standards.
Issues supplies and equipment as needed and ensures adequate inventory levels.
Assists in screening and hiring applicants and recommends promotions, transfers, or dismissals.
Conducts required inspections of facilities and sites.
Recommends equipment and supplies for purchase and maintains inventory of tools, equipment, and supplies.
Ensures proper disposal of waste and byproducts in accordance with applicable standards and procedures.
Ensures maintenance crew uses required protective gear and safety equipment.
Ensures new employees are properly trained to District standards.
Trains employees on new machinery, tools, products, and waste disposal procedures as needed.
Instructs personnel in safety procedures and the safe use of hand and power tools (e.g., chainsaws, weedeaters).
Maintains records of safety violations and training sessions.
Responds to emergency maintenance requests as applicable.
Sets up and tears down equipment and materials for special events as necessary.
Inspects sites and reports safety hazards, illegal dumping, and significant repair needs.
Attends meetings and training sessions as required.
Represents the department and City at meetings and events as needed.
Stays current on principles, practices, and new developments in assigned work areas.
Makes decisions by selecting appropriate procedures and methods to complete tasks.
Makes purchasing and resource allocation decisions within organizational guidelines.