Parks Administrative Specialist

City of Marysville•Marysville, WA

4d•Onsite

About The Position

This position provides administrative clerical support to managers and supervisors in the Parks, Culture, and Recreation division. The nature of the work is often confidential and complex, and incumbents have significant discretion in prioritizing and performing their work.

Requirements

One year of business office experience.
One year of customer service experience.
High school diploma or GED.
Must possess, or have the ability to possess within one month of hire date, a Washington State Driver’s License.

Nice To Haves

Experience with accounts payable and receivable preferred.
Experience with visual communication software such as Canva, Microsoft Publisher, or FlipBook preferred.

Responsibilities

Assists customers in the office and on the phone with class registration, facility rental permits, and miscellaneous financial transactions for the department.
Processes accounts payables and receivables for approval, maintains budget expenditure reports and provides clerical support for annual budget preparation.
Prepares daily deposits for program registrations and facility rentals; processes rental refund requests for facility rentals.
Develops a variety of promotional materials for park and recreation events and schedules events and facilities.
Maintains rental permits and calendars for public facilities.
Oversees the work of seasonal, part-time staff and caretakers.
Coordinates arrangements for meetings; reserves space, invites participants; prepares agenda for meetings; takes minutes of meetings; carries out follow-up procedures.
Provides clerical support for department managers and supervisors.
Represents the department or division in responding to inquiries and requests from the public, other agencies, and internal customers and exercises discretion in handling inquiries/requests/problems of a non-routine, more complex nature.
Processes a variety of administrative documents, such as personnel training requests, information for retention in contract files, etc.
Maintains selected departmental filing systems and files per legal requirements.
Gathers, compiles, and prepares information, including statistical data, to create reports for use by city management staff and the city council.
Provides assistance to clerical and customer service staff as needed.