Secretary

Explore a Career within the Catholic Diocese of Sioux Falls•Sioux Falls, SD

8d•Onsite

About The Position

Our Lady of Victory Pastorate, St. Michael Parish in Sioux Falls, SD is looking for a warm, welcoming, and organized Parish Secretary/Receptionist to join their parish family. This is a part-time, hourly professional position with the potential to grow into a full-time role. The position serves as the welcoming face and administrative backbone of the parish office, requiring strong computer knowledge, excellent communication skills, and a friendly, outgoing disposition. Benefits may be available depending on hours worked.

Requirements

Excellent understanding and working knowledge of all desktop applications included in the Microsoft Office Suite (especially Windows, Word, Publisher & Access) and various web applications
Ability to work independently and in a team-oriented, collaborative environment; think strategically, multitask, and adapt to shifting priorities and deadlines
Proven communication skills with the ability to work effectively with a wide range of individuals while maintaining strict confidentiality
Willingness and ability to effectively make known the Catholic Church's teachings through the varied ministry activities expected of this position
Willingness and ability to act as an outstanding personal witness to the Catholic faith, living both professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church

Nice To Haves

Active Catholic in good standing with the Church

Responsibilities

Greet and warmly welcome parishioners, visitors, and others coming into the office
Answer phones, respond to inquiries, and route calls appropriately
Sort and distribute mail
Operate all office machines; order toner, staples, and supplies as needed
Maintain and update the parish calendar; schedule and track all parish events and activities
Maintain complete and accurate data for each registered family
Schedule Eucharistic ministers, lectors, greeters, and altar servers
Assist with food/gas voucher distribution
Send out electronic prayer chains as needed
Prepare Mass intention lists
Create, edit, and post Mass slides
Prepare and distribute all baptismal certificates and letters
Post all sacramental information into permanent parish sacramental records (books and online), including Baptism, First Communion, Confirmation, OCIA, Marriage, and Death records
Notify baptismal parishes of sacraments received at St. Michael Parish
Prepare the Necrology report for the Diocese
Assist with funeral planning with funeral homes, including livestreaming of funerals
Assist with basket auction coordination and food donations
Assist with 40 Days for Life, Adoration scheduling, and pilgrimage registration
Maintain organization of front entry and holy water fonts
Inventory and order items for sacristy, office, and kitchens as needed
Provide clerical support for all parish staff as needed