Parish Receptionist

Roman Catholic Bishop of San Diego•San Diego, CA

21m•Onsite

About The Position

The Parish Receptionist serves as the welcoming face and voice of the parish, providing a warm, faith-filled presence for parishioners, visitors, and callers. This position ensures a professional, organized, and hospitable office environment while offering clerical and administrative support to parish operations. The Receptionist plays a vital ministry role, helping connect people to parish life and ensuring that communication, hospitality, and records support the parish mission.

Requirements

Practicing Catholic with knowledge of parish life and sacraments.
Friendly, compassionate, and professional demeanor.
Excellent interpersonal and communication skills.
Experience with Microsoft Office and parish databases (PDS)
Strong organizational and multitasking skills.
Ability to maintain confidentiality and professionalism.

Nice To Haves

Bilingual (English/Spanish or English/Vietnamese) strongly preferred.

Responsibilities

Greet and assist parishioners and visitors with warmth and professionalism.
Answer phones and emails, route inquiries, and provide accurate information about parish activities.
Maintain a welcoming and organized reception area.
Coordinate and support front-desk volunteers.
Provide clerical assistance to staff, including data entry, mail, and supplies.
Gather and submit bulletin information by deadlines.
Process payments for church services (funerals, certificates) and maintain related records.
Prepare correspondence and parish announcements as directed.
Assist families with Baptism and sacramental inquiries and forms.
Review paperwork and coordinate with the Faith Formation Administrative Assistant for PDS entry.
Prepare certificates and maintain files securely.
Support clergy and coordinators for scheduling and record accuracy.
Work with the Business Manager, Faith Formation Administrative Assistant, Bookkeeper, and Operations Coordinator.
Communicate scheduling updates and facility needs.
Support coordination of parish events and ensure excellent hospitality.
Collaborate with volunteers and maintain records of key distribution for authorized facilities users, processes and issues key cards to Parishioners for our Blessed Sacrament and Grotto area.
Acts as liaison for requests to the prayers of the faithful, sick list, communion to the sick and bereavement.