Parish Administrator

Anglican Diocese of Ottawa•Ottawa, ON

6d•CA$25 - CA$25•Onsite

About The Position

The Parish Administrator provides administrative and office support to the Parish under the direction of the Incumbent and Wardens. The role focuses on worship preparation, parish records, communications, and day-to-day office administration, ensuring the parish office functions efficiently, accurately, and professionally.

Requirements

Proficiency with Microsoft Word, Outlook, Excel, Publisher, and PowerPoint.
Ability to prepare clear, accurate, and professional documents.
Strong written and verbal communication skills in English.
Excellent organizational skills and attention to detail.
Ability to work independently and manage multiple priorities.
Demonstrated discretion in handling confidential information.
3–5 years of experience in an Office Administrator or similar role; not-for-profit experience is an asset.
Police Records Check required

Nice To Haves

Understanding of, or willingness to learn, the values and practices of the Anglican Church of Canada is an asset.
Knowledge of Anglican worship, with a focus on Anglo-Catholic tradition.

Responsibilities

In collaboration with the Incumbent and Director of Music, prepare weekly Sunday bulletins and service booklets.
Assist with preparation and distribution of the weekly e-bulletin.
Maintain reading inserts and special service inserts as required.
Ensure special service booklets (e.g., Holy Week, funerals, requiems) are prepared accurately and on time.
Update and maintain the Parish List and parishioner records.
Ensure the Parish Register is accurate and up to date.
Maintain parish records and archives, including minute books, newsletters, and service bulletin archives.
Assist parish officers with preparation of the Annual Vestry Report and the Annual Diocesan Return.
Maintain the parish filing system (hard copy and electronic), creating new files as required.
Serve as a frontline voice on the phone and a welcoming presence in the parish office for parishioners and the community.
Provide administrative support to the Incumbent and Wardens, including correspondence and general office assistance.
Assist the Parish Organist and Treasurer as needed.
Maintain the parish office to ensure a safe, organized, and professional work environment.
Order and maintain sufficient office supplies, including photocopier supplies, postal meter supplies, paper, and general office materials.
Ensure adequate cleaning supplies and paper goods (e.g., toilet paper, hand towels) are kept in stock.
Address, label, and mail weekly notes prepared by the Incumbent or Rector.
Prepare and mail parish newsletters and other parish communications as required.
Assist in negotiating and coordinating parish service in consultation with the Incumbent and Wardens.
Perform other related administrative duties as assigned by the Incumbent or Wardens.