Parish Administrator (Operations)

Catholic Diocese of Memphis•Memphis, TN

5d•Onsite

About The Position

St. Francis of Assisi Catholic Church is seeking a highly organized, mission-driven Parish Administrator to lead the day-to-day operations of the parish. This role serves as the operational leader of the parish office, bringing structure to systems, ensuring accountability, and coordinating efforts across staff and ministries. Working closely with the Pastor, the Parish Administrator enables clergy, staff, and volunteers to remain focused on ministry by ensuring operations run smoothly, consistently, and effectively.

Requirements

Bachelor’s degree preferred (or equivalent experience)
3–5+ years of experience in operations, administration, or office management
Practicing Catholic in good standing with the Church.
Strong organizational and project management skills
Self-directed with the ability to take initiative and follow through
Clear, professional communication skills
High level of discretion and confidentiality
Proficiency in Microsoft 365 or Google Workspace
Ability to collaborate effectively in a faith-based environment

Responsibilities

Lead daily operations of the parish office, including scheduling, communications, and administrative workflows
Establish and refine systems that improve organization, efficiency, and accountability
Coordinate parish activities to ensure alignment across staff and ministries
Partner with the Pastor to prioritize initiatives and manage competing demands
Track progress and ensure timely follow-through on key responsibilities and projects
Coordinate parish events, initiatives, and special projects from planning through execution
Develop timelines, monitor progress, and ensure completion of key deliverables
Identify inefficiencies and implement practical operational improvements
Plan weddings and funeral liturgies in collaboration with clergy and families, ensuring alignment with Church guidelines
Support and coordinate the work of parish staff and ministry leaders
Serve as a central point of communication between clergy, staff, volunteers, and parishioners
Promote clear communication and consistent execution across parish life
Prepare quarterly lay minister schedules to ensure adequate coverage for Masses, sacraments, and parish ministries, in coordination with ministry leaders
Maintain accurate sacramental records in accordance with diocesan guidelines
Oversee preparation and processing of sacramental documentation
Ensure confidentiality and proper record retention practices
Support financial processes, including invoice tracking and expense coordination
Maintain parish databases and ensure accuracy of records and reporting
Assist with stewardship and data-related initiatives
Oversee weekly bulletin production and parish-wide communications, including timely updates to the parish website and digital platforms
Publish the annual parish directory
Ensure all communications are clear, consistent, timely, and mission-aligned
Oversee facility scheduling and usage across ministries and groups
Coordinate with Facilities staff regarding vendors, contractors, and maintenance needs
Monitor facility-related issues and ensure timely resolution