Parish Administrative Assistant
About The Position
The Parish Administrative Assistant is a talented multitasker, acting as the office’s organizational anchor and primary correspondence manager. They help maintain schedules, databases, and essential records for the parish, as well as supporting operations through inventory maintenance and event support. This individual is also an essential point of welcome to the Good Shepherd community, as they are often the first person visitors will encounter. The Parish Administrative Assistant actively seeks to support other departments within the parish office team, and is able to be a first point of service for parishioners, discerning appropriately when to route matters to others for further assistance.
Requirements
- High attention to detail and ability to follow tasks through to completion
- High level of critical thinking and analytical skills to identify appropriate solutions
- Discretion and confidentiality in handling sensitive information and privileged communications
- Professionalism and welcoming demeanor
- Willingness and enthusiasm to solve problems
- Confidence to speak or write clearly and persuasively in positive or negative situations
- Intermediate level of IT literacy, with a willingness to learn new technologies
- Ability to follow processes to maintain organized operations
- Strong teamwork skills
- Be a fully initiated Catholic in the communion of the Catholic Church with a strong desire to serve others
- 2 years’ experience as an Administrative Assistant, Office Manager, or equivalent
- Excellent communication skills, both verbal and written
- Outstanding customer relationship skills
Nice To Haves
- 2 years of college/Associate’s Degree
- Prior experience working with Catholic schools/churches
Responsibilities
- Manage parishioner contact information in the parish database and volunteer scheduling software
- Maintain appropriate required paperwork for volunteers
- Assist with maintaining accurate sacramental and parish records
- Assist with production of annual reports for the Archdiocese of Denver and other reports as required internally
- Coordinate mailings to parishioners, including welcome packets, offertory envelopes, and annual tax documents
- Assist with managing office, church, and liturgical supplies orders
- Document and update standard office procedures, as necessary
- Other duties as assigned (special projects, etc.)
- Receptionist tasks, including greeting visitors and answering phones
- Review and address voicemails left outside normal business hours
- Process all email sent to the parish information address, solving questions directly as possible, and routing to appropriate support staff as needed
- Receive parish and school deliveries and distribute mail appropriately
- Manage facility use inquiry process, including gathering forms and reviewing calendar availability
- Support facility use agreement paperwork process
- Update master calendars to reflect parish schedule of regular and special events, mass intentions, and priest schedules
- Coordinate with school staff to manage school calendar for events and facility use
- Participate in weekly internal calendar meetings with staff
- Coordinate logistics for appreciation events for staff and volunteers
- Assist with recruitment and scheduling of necessary volunteers (e.g., weekly offertory counters, liturgical ministers, Eucharistic ministers to sick and homebound)
- Provide event support for other departments, as needed
Benefits
- Sick time accrued per Colorado Healthy Families and Workplaces Act requirements.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
